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Checking Recipients before emails are sent out (GDPR and Outlook)

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Set restrictions on sent email in Outlook

Do you need to restrict what users do to emails that you (or users in your organization) send out? Here’s how to stop recipients from forwarding or replying-to-all on your emails. This tip will work for internal emails sent out using Exchange. It may also work for external emails if…

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Changes due to GDPR at Standss

This post is a summary of the changes that Standss is making to its software and/or websites based on GDPR. What Is GDPR? The GDPR (General Data Protection Regulation) will take in force from May 25, 2018. The new legislation will enhance the protection of personal data of citizens from…

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How to Get a Customized MSI for SendGuard for Outlook

For larger organizations we recommend the use of customized MSIs to deploy our Outlook addins to your users. The customized MSI will have all the settings that you want to deploy to your users. SendGuard for Outlook is an Outlook addon that checks outgoing emails so that they are sent…

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Changing the Confirmation Prompt when sending out emails

SendConfirm for Outlook gets users to confirm (with a pop-up prompt) the recipients and attachments before emails are sent. This helps prevent confidential information being emailed out to the wrong recipients. In this blog, we look at the different styles of prompts that can be displayed, why you may choose…

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Delay Guard: Setup Outlook to NOT delay emails to certain people.

Delay Guard can keep emails in your Outbox for a preset time before it is actually sent out. This gives you a cooling off period after you have clicked Send in which you can change your mind and Cancel the send. However, there may be certain emails that you want…

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How to avoid “False Attachment Triggers” while using SendGuard.

SendGuard can scan emails and warn you if you have forgotten to attach a file that you intended to send. It does this by checking for words such as “attachment” in the email. What do you do if you have some of those trigger words as part of your signature…

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Improve Security Awareness-Customize Outlook with Logo and Email Policies

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts. In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user…

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Stop Legitimate emails from getting Junked

Here is a twist to the normal Junk Email problem. How do you stop non-junk emails from ending up in the Junk email folder? For some reason I have been finding more and more legitimate emails in my Junk Email folder. It is easy to miss them, unless you remember…

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Outlook Send Rules: Automatically CC (or BCC) contacts on outgoing emails

Do you need to BCC or CC someone on certain emails that you send out? Wouldn’t it be great if Outlook could do this automatically for you, or at least prompt you to add the person to the recipients list? In this post we will show you how can use…

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Protect your company from wrongly sent Outlook emails

What is the risk to you and your company if an email is accidentally sent to the wrong person? It’s easy to make this mistake (thank you AutoComplete) and the internet is full of horror stories of the consequences. SendGuard for Outlook provides a simple solution to protect yourself and…

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[Outlook] Hidden Feature - How to Resend an Outlook email

Do you need to send an email again? Maybe you forgot to attach a file the first time, or maybe you sent it to the wrong person, maybe you need to add a few more recipients… One way to do this is to go to find the sent email (in…

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How to identify emails that have been copied to NetDocuments

How can you be sure that an email has been copied from Outlook to NetDocuments? We added two features to MailSync for NetDocuments and Outlook to give you this information quickly. MailSync for NetDocuments and Outlook allows users to map Outlook folders to NetDocuments workspaces. This means that any emails…

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Office 365 Tip: Get alerted when important files in SharePoint change

Here’s a quick tip if your organization has started saving important documents in Office 365 SharePoint. You can create an alert so that you get notified via email or text message whenever a document that you are interested in changes. How I use this My accounts team updates an Excel…

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Which Outlook folders are syncing over to NetDocuments?

Many NetDocuments users are now using MailSync to copy their emails from Outlook to NetDocuments using drag and drop. MailSync maps Outlook folders to NetDocuments so that any emails moved into mapped Outlook folders are automatically copied over to the correct place in NetDocuments. Find out how Outlook users are…

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