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Don’t File Your Outlook Emails in the Deleted Items Folder!

Filing (?) emails in Outlook’s Deleted Items Folder is the easiest way to accidentally lose all your emails. Here’s why… plus a few better methods of filing your emails. I was at a friend’s office last week and observed him retrieving an email for our discussions from the Deleted Items…

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Finding Real Emails in Outlook’s Junk Emails Folder

Do a lot of your work emails end up in Outlook’s Junk Mail folder? Here’s how you can quickly spot the work emails amongst all the SPAM by getting Outlook to HIGHLIGHT the most likely real emails. The trick is to get Outlook to automatically color code any emails that…

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Email Notes for Outlook is now LIVE!

Just a quick note (pun intended)… Email Notes for Outlook is available for download. Get the details here: http://www.standss.com/t/1004/emailnotes.asp The whole team worked very hard to put most of the extra features you asked for… we have now made writing notes on emails AS EASY AS STICKING NOTES TO A…

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Use Outlook to email links to files on your network

Do you share files with other users on your network? Here’s a way to email CLICKABLE links even if the file name or path has spaces in it. We often share files with other users in our company by putting them in shared folders either on our computer or on…

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Email Marketing with Outlook: You MUST put your contact details on emails

This is the first in a series of articles that we plan to do on using Outlook as tool to effectively market your business. This article applies to ALL users of Outlook who are sending out emails for sales and marketing purposes. If you’re using our EmailMerge for Outlook addin…

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Making Notes on Outlook Emails... What you want... what you currently have... and why existing note taking techniques are NOT good enough

I recently asked more than FIFTEEN THOUSAND of our current readers and customers… do you need to make notes on your emails… and if you do, HOW do you do it? The question was related to a new Outlook addin that we were about to release so I also asked…

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Using Rules to process Newsletter Emails in Outlook

Last week we discussed why you should NOT use rules to process the majority of your work emails. This week I’d like to show you why it makes perfect sense to use Rules to process your newsletter emails. Do you subscribe to any email newsletters, mailing lists or groups? I…

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Outlook Signatures: How to Backup and Move Between Computers

Here’s a super easy way to copy or backup your signatures in Outlook… not sure why Microsoft did such a great job of building this feature and then hiding it. I recently got myself a new computer. I setup my Outlook and had “almost” everything working… except for my Signatures.…

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Are You Backing Up Your Outlook Data File (it is NOT in your Documents folder)?

Very few Outlook users know until it is too late that… Outlook does NOT by default save your email, task and calendar data in a folder that you would ever think of backing up. Unless you are part of a corporate network using MS Exchange, all your Outlook data is…

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When You Should NOT Use Rules to File Your Outlook Emails

Rules are a handy feature in Outlook that can automatically move emails out of your Inbox to any other chosen folder but… I personally almost never use Outlook Rules (I’ll write about exceptions next week) to move emails. So why don’t I use Outlook Rules? I like to see ALL…

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How to Sort Outlook Emails at the Click of a Column

Do you have folders with huge lists of emails in them? Here is a quick easy way to find particular emails by sorting your emails anyway you want. This tip is particularly useful if (like my mum) you keep all your emails in your Inbox and Sent Items folders and…

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Send & Receive in Outlook 2010 in ONE click

The Ribbon has been implemented throughout Outlook in 2010. One of the problems with the Ribbon is that some of the features that I really need now take more than one click e.g. Send&Receive. Send&Receive in 2010 is not on the Home tab which means that I have to click…

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Outlook Can Automatically File Reply Emails with the Original (as the reply is sent)

Are you replying to an email? Would you like your reply and the original email (that you’re replying to) to automatically be filed to another folder. Outlook can do this for you automatically if you are using QuickFile for Outlook. If you are not familiar with QuickFile then click here…

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Outlook Calendar Problem: Reminders Showing Twice

For some reason Outlook (I am using 2010) started showing each of outlook calendar reminders twice last week. I put up with it for a week… until it got too annoying. Here’s how I fixed the issue. Research on the web showed two solutions. I tried both and the second…

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