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Automatic Safe Sender Maintenance for Outlook Junk Folder

I think Outlook’s Junk Email Folder does a fantastic job of keeping spam out of my Inbox but … occasionally real emails end up there. Here’s a quick tip to reduce the number of emails that get incorrectly moved to the Junk Email folder. Outlook has a Safe Sender’s list.…

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Easy Zooming for Meetings using Outlook/Office.

Do you need to display your computer screen to others during meetings? Here’s a really easy way of quickly zooming in so that everyone can see the screen. Hold down the CTRL key on your keyboard and scroll using the wheel on your mouse. You can zoom in or out…

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How to maintain Outlook data (PST) Files

If you have been using the same Outlook data file for a long time, then you may need to check it’s size and do some maintenance… or you could suddenly (i.e. without warning) end up with a corrupted Outlook data file with Outlook no longer able to open your emails.…

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Outlook Calendar: How to View Consecutive and Non-Consecutive Days

Do you use your Outlook calendar to plan and manage your day? Here are a few quick tips to see several days at the same time on your calendar. These tips work on all versions of Outlook from Outlook 2000 to Outlook 2007 Viewing any number of consecutive days Need…

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How often should you clear your Outlook Junk Folder?

EVERY DAY! I used to let my junk mail folder collect emails for months until recently… here’s why? If you’re like me, your Outlook Junk Emails folder will get at least 20 emails in it every day… most of them actually SPAM. However you’ll occasionally get emails in there that…

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Email Notes for Outlook and the Two Minute Rule (GTD etc)

Many productivity systems such as Getting Things Done and MPS Take Back Your Life for Outlook have a two minute rule which basically says “Do the email now if it is going to take less than two minutes”. Personally I have found it difficult to stick to the two minute…

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Outlook Email Notifications for Important Emails Only!

Most Outlook users turn off Outlook’s email notification message. With the volume of emails we all receive these days, it is way too detrimental to productivity to have a message interrupt you every time you receive an email. But… what if you want to be alerted whenever you receive emails…

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Deleting Email Addresses from Outlook's Auto Complete List

Whenever you type an email address in the To/CC/BCC field of an email, Outlook helps out by showing you a list of email addresses that match what you have typed. This can be very helpful in quickly entering a recipient’s email address. But … People’s email addresses change or you…

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Marketing with Outlook: A System to get Testimonials

Testimonials from real customers are powerful. Here’s a small article about why they are useful and how you can use Outlook to get feedback from your own customers to help with your sales. Testimonials build trust, credibility and a sense of security for the prospective customers when they visit your…

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Note from Sanjay: I will be away in India

A quick note to let everyone know that I will be away in India for the next two weeks. This visit is part of my duties as the Chairman of Save the Children Fiji. Several generations ago, my great grandparents moved to Fiji from India. This will be my first…

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Outlook/Office Tip: Scroll the Ribbon using the Mouse Wheel

The Ribbon was introduced in Office 2007 and is everywhere in Office 2010. Here’s an easy (hidden) way to move around the ribbon using the scroll wheel of your mouse. Move your mouse up to the Ribbon. Now scroll using the wheel on your mouse. You should see that you…

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Should I still do Email Marketing (from Outlook)?

Everyone is talking about Social Media these days… so is email marketing a thing of the dead. NO! Email marketing on average generated $43.62 for every dollar spent on it during 2009 (Source: Direct Marketing Association). This probably makes it one of the most cost effective forms of marketing you…

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Outlook 2010: Turn OFF Conversation View in ALL folders

Outlook 2010 has a new Conversation view that brings together all emails related to the current email which is meant to make it easier to see the full conversation when responding to emails. A great idea but I do NOT like how it works. Here’s how to turn it off…

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