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Let Outlook Highlight Important Emails

You can make better use of your time by getting Outlook to automatically highlight important emails by color-coding them for you. Background I subscribe to several newsgroups/mailing lists on the Internet. I use Rules to move these emails out my Inbox to read later so that they don’t interrupt my…

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The Proper Use of Reply All when Responding to Emails in Outlook

The Reply All button is probably the most misused feature in Outlook.  An inappropriate Reply All is the same as SPAM to the recipient. So when should you do a Reply All and when should you restrain yourself to a Reply only? When is it NOT appropriate to do a…

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Make Outlook 2007/2010/2013 search ALL folders instead of just the current folder

Search in Outlook 2007, 2010 and 2013 is awesome. Depending on the way you work, this little tweak will save you a little time every time you need to do a search for emails. Outlook (by default) searches emails in the current folder you are in. The Search results also…

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Better Subject Lines–Remember to get rid of Spam Marks added by anti-spam software

Are spam ratings added by anti-spam software stopping your emails from reaching users inboxes or from getting read. These days most users have several layers of spam protection even if they don’t know it. Most ISPs now have spam software that changes the subject line of emails to indicate if…

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How to email links to files or folders on your network

Earlier today I had to email one of my team members a link to a file that I had put on a network drive.  Here’s a way to email CLICKABLE links to files and folder (even if the name or path has spaces in it). We often share files with…

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Fixing Search Problems in Outlook 2007 and Outlook 2010

The Search functionality in Outlook 2007 and Outlook 2010 is great… unless it is not working. Most of the time rebuilding the search index clears up the problems. Unfortunately it isn’t obvious, at least not from inside Outlook, how you can do this. Overview Search in Outlook 2007 and Outlook…

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Add “Find a Contact” to the Outlook 2010 Quick Access toolbar.

Finding contacts quickly (for a phone number etc) was easy in Outlook 2007 (and below) thanks to the Find Contact drop-down on the toolbar. The toolbar has been replaced by the ribbon in Outlook 2010 but you can still have quick access to the Find Contact dropdown… thanks to the…

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Why are some emails not reaching my Inbox (or even my Spam folder)?

I was sitting at a friend’s office on Saturday when he told me that he was having problems with emails from a particular person. They had send (and resent) emails to him several times but he did not receive them… and they weren’t in his spam folder… and the sender…

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Signatures on emails sent from Smartphones (IPhones/BlackBerries etc)

Do you send out emails from your smartphone with something like “Sent from my Iphone/Blackberry” written at the end of it? You MAY be annoying recipients… here’s why and a much better alternative. Why do people get annoyed (I disagree with ALL the reasons) A recent survey I read (I…

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How to DEFER your Outlook Emails till you need them (no Outlook addins needed)

Here are a few ways to automatically get reminded to work on an email that you have received but do not need/want to work on till some date/time in the future. Option 1: Flag the email with a reminder This is an OK option if you don’t mind keeping the…

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Use QuickFile’s Defer button to move emails out of your Outlook Inbox until you need them

Many users use their Inbox like a To-Do list. What should you do with emails that you have already decided to work on at a FUTURE date/time? Here’s a neat way of getting them out of your Inbox until you need them. QuickFile PRO for Outlook adds a Defer button…

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Why Outlook users NEED to check emails using their ISPs webmail client too.

I check my emails using Outlook and my IPhone but once a week I still NEED TO USE THE WEBMAIL CLIENT PROVIDED BY MY ISP! The reason is that my ISP is NOT passing all my emails to Outlook. Here’s why and what you can do about it. Most ISPs…

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What to include in your Email Signature

Outlook automatically inserts a signature for you in emails. It is best to keep signatures as small as possible but still convey enough information to help the reader and represent you. What are the essential elements of information that you should include in your signature? ESSENTIAL Your Name (obviously) Your…

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