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Email Organizer: fantastic time-saver for client or project based filing system in Outlook

With almost 80% of business correspondence now taking place by e-mail, you NEED a good system for filing your e-mails. The simplest way to organize your emails is to duplicate your paper filing system inside Outlook. Like other Outlook users, I’m sure most of you were also printing and filing…

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Keyword Shortcut to Create Outlook Email Reminders

I’m not a big fan of using keyword shortcuts but with the number of emails I have to deal with and set reminders, I particularly like using this shortcut key to flag or set a reminder on the email. I find this much easier than either finding the right button…

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How to find Contact information Quick and Easy in Outlook

In Outlook 2007 (and below), finding contact information (such as phone numbers, emails) was quick and easy thanks to the Find Contact drop-down on the toolbar. This was lost in Outlook 2010/2013 as the toolbar was replaced by the ribbon but you can still get the “Find a Contact” option…

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How to Create Email list in Outlook 2013

Do you regularly send out marketing emails, newsletters or family greetings to the same group of people? If yes, then you can make this quick and easy by creating Email List in Outlook. You can create Email List for different groups of people for example, you could have an Email…

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How to Maintain Outlook’s Auto-Complete List

As you type a few characters of an email address or name in the Outlook email TO/CC/BCC field, Outlook automatically provides suggestions of contacts/email addresses that match what you have typed. With hundreds of other things on mind, it is difficult to remember each contacts email address so the Auto-Complete…

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How to create NON-SPAM emails that get opened and read

Do you use Outlook to send out sales and marketing emails to your customers? Here’s a few tips to help your emails reach customers and not get blocked as SPAM 1. Send SEPERATE INDIVIDUALLY ADDRESSED to each person Don’t send one email with a big list of recipients… or worse…

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How to use Outlook Search Folders to never miss an Important Email from your Boss/Client

How many times have you not responded to an email from your Boss or an important client because the email got buried under other 100’s of emails in your Inbox? You can easily solve this by using a feature built directly inside Outlook called Search folders. For those who do…

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Turn ON/OFF Conversation View in Outlook 2013

Outlook 2010/2013 has a Conversation view which groups all related emails sharing the same subject together. Although this seemed like a great idea, there have been mixed response to this feature. I personally did not like the conversation view as it was frustrating finding and responding to emails quickly. But…

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Junk Email Maintenance in Microsoft Outlook 2013

Outlook’s Junk Email folder is fantastic as it helps keep your inbox SPAM-FREE so that you are spending time working on real emails rather than deleting SPAM. The Junk email filter automatically checks all your incoming emails but you can take more control of what is considered SPAM and what…

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Changing where Outlook Searches Emails by Default

Last week we had some tips on searching Outlook emails. Here’s how you can tweak things further by controlling where Outlook searches by default. Outlook 2013/2016 Type anything in the Search Box and Outlook will search the current folder except if you’re in the Inbox. If you’re in the Inbox,…

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