Category: EmailTags for Outlook

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3 Common Mistakes of Email Filing

The theme for this month has been email filing and clean inboxes. This week we look at the three common mistakes that result in lost emails and cluttered Inboxes. Over the last 15 years we have helped thousands of Outlook users get their emails organized and their Inboxes clean. In…

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Organizing Emails: Folders versus Tags

Last week I sent out an email to almost 40,000 readers asking them what they wanted help with. The overwhelming answer was some way of managing and organizing emails. In this post I look at the two main ways of organizing emails… Folders and Tags. We will look at the…

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Searching for emails using multiple email tags

Many of our users now use Email Tags to organize their emails instead of folders. We had recently updated Email Tags with a new search screen that was much easier to use. It had removed some functionality that we thought that users did not need. We were wrong. Several users…

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EmailTags version 1.1.5017 Released: Reintroduce Search emails with Multiple Tags

The latest version of EmailTags for Outlook is now available for download from our website. This update is free for all existing users. The updates includes a number of “new” features as well as bug fixes. What’s New? EmailTags Outlook addin has had a great response from users. We continuously get…

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Myth: Sorting and Organizing emails makes us more productive

A recent study by the University of California found that email technologies are now so good that filing emails into folders may actually make them harder to find! It also wastes more of your time both filing and finding emails. I moved my own email organization system to a non-folder…

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Improve Outlook Search by Editing the Subject of Received Emails

A reader recently asked if it was possible to edit the Subject of Outlook emails. He wanted to put in terms that would make the emails easier to find using Outlook Search later. The short answer is YES. Here is how to edit the subject: Open Outlook Double-click on the…

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How to tag (Categorizing) Outlook email for easier finding

There has been a shift away from filing things into folders and to using tags/categories over the last few years. This can be seen in programs such as EverNote, Gmail, Picasa… Here is a simple way that you can apply tagging to your emails in Outlook. We’ve built Email Tags…

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Email Tags Update: Better Search and Undo (plus bug fixes)

This update has a number of MAJOR new features that users have been asking for. The update is free for existing users. A Better Search Members of our team agreed with users that the Search screen was not as easy to use as it could be. Although people have started…

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Changing where Outlook Searches Emails by Default

Last week we had some tips on searching Outlook emails. Here’s how you can tweak things further by controlling where Outlook searches by default. Outlook 2013/2016 Type anything in the Search Box and Outlook will search the current folder except if you’re in the Inbox. If you’re in the Inbox,…

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Tagging makes it easier to file the same email in two Outlook folders

I recently changed my Outlook email organization system from filing emails in separate folders to putting them all in one folder and then organizing them with Tags (Categories). Tagging emails is similar to Gmail style labels but is now available inside Outlook using Email Tags for Outlook. An email that…

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Why/How I NEED a COPY of emails in Sent Items

Do you file emails out of the Sent Items into dedicated archive or project folders? You should… but you still may want to keep a copy in the Sent Items folder too. Here’s the how and why. There are two main ways in which people keep their emails organised… using…

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Why you should avoid filing emails in the Outlook Deleted Items Folder

The first and obvious reason is because the deleted items folder is your virtual RUBBISH BIN. Although it may be referred to as a folder in Outlook, it’s purpose is not for filing/storing emails which you might want to refer to later. We do not store anything in the rubbish…

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Video is Ready: Effortless email filing (and finding)

A quick email to let you know that we have just uploaded the video showing you how tagging emails may be the best way of organizing and finding emails. This is our SECOND ATTEMPT at a email tagging solution… in fact most of the software has been completely redesigned based…

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Myth #6: Sorting and Organizing Is the Solution to Email Overload

I read a great article on Life Hacker recently titled Seven Productivity Myths, Debunked by Science (and Common Sense). Myth #6 (Sorting and Organization is the solution to Email Overload) will be of interest to Outlook users. We all suffer from too much email… and most have tried various ways…

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