Category: Office Tip

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Improve Security Awareness-Customize Outlook with Logo and Email Policies

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts. In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user…

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Stop Legitimate emails from getting Junked

Here is a twist to the normal Junk Email problem. How do you stop non-junk emails from ending up in the Junk email folder? For some reason I have been finding more and more legitimate emails in my Junk Email folder. It is easy to miss them, unless you remember…

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[Outlook] Hidden Feature - How to Resend an Outlook email

Do you need to send an email again? Maybe you forgot to attach a file the first time, or maybe you sent it to the wrong person, maybe you need to add a few more recipients… One way to do this is to go to find the sent email (in…

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Office 365 Tip: Get alerted when important files in SharePoint change

Here’s a quick tip if your organization has started saving important documents in Office 365 SharePoint. You can create an alert so that you get notified via email or text message whenever a document that you are interested in changes. How I use this My accounts team updates an Excel…

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Saving documents in Office 365: SharePoint Team Sites or OneDrive for Business

We are starting to use Office 365 more and more in our company and I thought I would share some of our learnings. It isn’t always obvious what extra Office 365 can do for you (aside from being a way to rent Office instead of being able to buy it).…

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Quick Steps: Add shortcuts to the Outlook ribbon to file your emails

Quick Steps: Add shortcuts to the Outlook ribbon to file your emails This week we continue our series on automating Outlook using it’s built in Quick-Steps feature. I will show you how to use Quick-Steps to add buttons to your Ribbon that will let you file emails to any folder…

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Outlook Quick Steps: Forward emails to the RIGHT person at the click of a button in Outlook

Quick Steps are a built-in feature of Outlook (since Outlook 2010) that allow you to automate Outlook to do multi-step operations at the click of a button. Despite being one of the greatest productivity features in Outlook, Quick Steps is probably one of the least used. In the next few…

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How to Stop Legitimate Emails from Ending Up in the Junk Folder

Do you find that Outlook is incorrectly sending legitimate emails to your junk mail folder? Here are a few tips to help your junk mail filter work properly. These tips are based on the Safe Senders List. The Safe Senders list is basically a list of email addresses (or domains)…

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Print a Blank Outlook Calendar to Plan Your Year

As the year comes to an end, you probably need to do some planning. How will you finish this year in the best way possible… and how will you make the next year your most productive year yet? One of the things that I find very useful in my planning…

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[Video] How to track opens and clicks on Outlook Email Merges

Thousands of Outlook users use EmailMerge for Outlook to send personalised emails to their customers. Now you can also know exactly who has opened or clicked on an email…and do follow-up merges to them. EmailMerge is an Outlook addon that installs inside Outlook and lets you send news, marketing and…

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How to Schedule Meetings in Different Time Zones (and see the time in both zones)

Do you need to schedule appointments, calls etc with people in different time zones? Here’s how to make sure that you’re both there at the same time by getting Outlook to show you the time in both zones at the same time.   If you are using Outlook with Office…

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How to have a Clean Inbox and Procrastinate too!

Is you Inbox full of emails that you don’t want to work on but you don’t want to delete either? Here’s a tip on how you can keep them in your Inbox and remove them at the same time.  Confused? Read on. My general strategy to Get Things Done is…

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3 Things to Make Emails look RIGHT on Smart Phones

The majority of the emails that you send will be read on Smart Phones and tablets. That means you could be missing out on important business if your emails are not displaying correctly on mobile devices. In this post we look at things you MUST do to ensure that your…

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Fixing speed problems in Outlook by Working Offline.

If you find Outlook almost hanging up on you while you are writing emails, this tip will save you from a lot of frustration (and as a bonus increase your focus and productivity). Does this sound familiar…? You’re replying to an email and then Outlook starts doing something in the…

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