Category: Outlook Search Tips

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Organizing Emails: Folders versus Tags

Last week I sent out an email to almost 40,000 readers asking them what they wanted help with. The overwhelming answer was some way of managing and organizing emails. In this post I look at the two main ways of organizing emails… Folders and Tags. We will look at the…

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Make Outlook search your Inbox Faster

Here’s a little tweak that I did to Outlook Search (in Outlook 2013) to make it work faster for me. What is Outlook Search Outlook displays a Search box at the top of your emails. Simply click in the search and type the words that you are looking for. In Outlook…

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Q: Why CTRL-F is NOT Find in Outlook?(Ans: Bill Gates)

Have you ever pressed CTRL-F to find something (in Outlook) to discover that it does not work! For some reason CTRL-F does a Forward instead of a Find. Here’s a bit of history as to why this (strange) decision was made and alternative keyboard shortcuts to do a Find in…

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Outlook Notes Tip: Why (and how) we need to make Notes on Emails in Outlook

  I was at a friends office yesterday and observed him rummaging through his desk looking for email printouts… on which he had hand-written notes.  We got into a discussion on why we need to make notes on emails at all… and a way of making notes on emails directly…

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How to Tag (Categorize) Emails in Outlook so that it is easier to find them later

In the last post I showed you how most Outlook users were changing the subject of the emails to make the email findable later. I don’t personally change the Subject of emails. Instead I use Email Tags to tag my emails with keywords for searching later. My suggestion appeared to…

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QuickFile for Outlook Add-in Update (Free)

I know that it’s only been a few weeks since we released the new version of QuickFile but we’ve had so much great feedback from users that we felt had to be implemented and put out there for you to use right now. This update is free for all existing…

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Removing Suggestions in QuickFile Version 5

Folder recommendations in QuickFile are significantly more accurate in QuickFile Version 5. However there may be cases where you want to remove a suggestion (e.g. if you accidentally used a folder). Step by Step Open the QuickFile screen by clicking on QuickFile or Find & Goto on the ribbon. Right…

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Myth: Sorting and Organizing emails makes us more productive

A recent study by the University of California found that email technologies are now so good that filing emails into folders may actually make them harder to find! It also wastes more of your time both filing and finding emails. I moved my own email organization system to a non-folder…

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Improve Outlook Search by Editing the Subject of Received Emails

A reader recently asked if it was possible to edit the Subject of Outlook emails. He wanted to put in terms that would make the emails easier to find using Outlook Search later. The short answer is YES. Here is how to edit the subject: Open Outlook Double-click on the…

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How to tag (Categorizing) Outlook email for easier finding

There has been a shift away from filing things into folders and to using tags/categories over the last few years. This can be seen in programs such as EverNote, Gmail, Picasa… Here is a simple way that you can apply tagging to your emails in Outlook. We’ve built Email Tags…

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Email Tags Update: Better Search and Undo (plus bug fixes)

This update has a number of MAJOR new features that users have been asking for. The update is free for existing users. A Better Search Members of our team agreed with users that the Search screen was not as easy to use as it could be. Although people have started…

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5 Essential Email tips for being more Organized, Productive and safe from embarrassment at work

It’s hard to believe that 6 months have already gone by for year 2013… and the next 6 months will pass by even faster. To ensure that we all continue to be organized and productive for the rest of the year, we decided to share with our readers the 5…

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How to use Outlook Search Folders to never miss an Important Email from your Boss/Client

How many times have you not responded to an email from your Boss or an important client because the email got buried under other 100’s of emails in your Inbox? You can easily solve this by using a feature built directly inside Outlook called Search folders. For those who do…

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Changing where Outlook Searches Emails by Default

Last week we had some tips on searching Outlook emails. Here’s how you can tweak things further by controlling where Outlook searches by default. Outlook 2013/2016 Type anything in the Search Box and Outlook will search the current folder except if you’re in the Inbox. If you’re in the Inbox,…

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