Monthly Archives: January 2011


Using Command line switches in Outlook

By standss - Comments ( 1 ) Friday, January 28th, 2011

When you’re having problems with Outlook you may be told to start Outlook using a specific command line switch (the most common switch is probably the “safe” switch). 

To do this:

  • Close Outlook
  • At the Start menu, Select Run
  • Enter Outlook /switch. The screenshot below shows how you enter it, using the /safe switch as an example.

Run Command box

* Then click OK to start Outlook.

Occasionally you’ll need to use the full path to Outlook, then the command line looks like this:

If you are using Outlook 2010:
“C:\Program Files\Microsoft Office\Office14\OUTLOOK.EXE” /switch

If you are using Outlook 2007:
“C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE” /switch

If you are using Outlook 2003
“C:\Program Files\Microsoft Office\Office11\OUTLOOK.EXE” /switch

Notes:

Before using a command line switch, you need to close Outlook and verify it’s closed in Task Manager’s Processes tab.

Paths that include spaces between words must be enclosed in quotation marks (“) and are case sensitive.

If you use Vista or Windows 7, you can type the command line in the Start Search field on the Start menu or type Run to open the Run dialog. The Windows key+R will also open the Run dialog in Windows XP, Vista, and Win7.

If you want to create desktop shortcuts using a switch, you’ll need the full path,  such as to open Outlook to a specific folder:

If you are using Outlook 2010:
“C:\Program Files\Microsoft Office\Office14\OUTLOOK.EXE” /select outlook:calendar

If you are using Outlook 2007:
“C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE” /select outlook:calendar

If you are using Outlook 2003
“C:\Program Files\Microsoft Office\Office11\OUTLOOK.EXE” /select outlook:calendar

Listed below are some of the more useful switches for beginners:

/cleanreminders
Clears and regenerates reminders.

/cleanviews
Restores default views. Use with care as all custom views you created are lost.

/nopollmail
Starts Outlook without checking mail at startup.

/nopreview
Starts Outlook with the Reading Pane or Preview pane off (and removes the option from the View menu for Outlook 2002 and older).

/profile profilename
Loads the specified profile. If your profile name contains a space, enclose the profile name in quotation marks.

Using the default profile name Outlook uses when you use the wizard to create a profile:

outlook /profile Outlook
Create desktop shortcuts to load a specific profile (such as when two users share the same Windows logon) – use the following command line in the shortcut, replacing my name with your profile name:

“C:\Program Files\Microsoft Office\Office11\Outlook.exe” /profile “Sanjay Singh”

/profiles
Opens the Choose Profile dialog box regardless of the Options setting on the Tools menu.

/recycle
Starts Outlook using an existing Outlook window, if one exists. Can be used in combination with /explorer or /folder. The Outlook shortcut in the Quick Launch bar uses the /recycle switch.

The following can be useful when troubleshooting problems in Outlook:

/safe
Starts Outlook without extensions, Reading Pane, or toolbar customization. Works with all versions.

/safe:1
Starts Outlook with the Reading Pane off. Outlook 2003 only.

/safe:2
Starts Outlook without checking mail at startup. Outlook 2003 only.

/safe:3
Starts Outlook with extensions turned off, but listed in the Add-In Manager. Outlook 2003 only.

/safe:4
Starts Outlook without loading Outcmd.dat (customized toolbars) and *.fav file. Outlook 2003 only.

Categories : Outlook Shortcuts, Windows Tip Comments ( 1 )

Malware Alert! Kamasutra PowerPoint – Do NOT Open

By standss - Comments ( 1 ) Thursday, January 20th, 2011

According to security firm Sophos, there is a new virus circulating the web waiting to infect your computer. It is disguised as a PowerPoint presentation containing information on the Kamasutra.

There is an actual presentation there with “possibly interesting” information on positions such as “The Frog” and “The Wheelbarrow” but DO NOT BE TEMPTED!

While you are “learning” more, in the background a backdoor Trojan (too easy to comment here so I’m not going to) installs and allows hackers to control your computer, to relay spam, steal your identity, spy on your activities and do other nasty things.

So avoid opening the Kamasutra PowerPoint… there are safer ways of spicing up your love life.

More information on Kamasutra Power Point virus (Sophos).

Categories : Uncategorized Comments ( 1 )

Email Overwhelm: Stop making mistakes that cause you grief (or waste your time)

By standss - Comments ( 0 ) Wednesday, January 12th, 2011

The fourth tool in the NEW YEARS RESOLUTION OUTLOOK PACK reduces email overwhelm by reducing mistakes in emails that you send out.

SendGuard for Outlook has a collection of extremely useful tools that ensure your outgoing emails are COMPLETE (with no missing information) and are being sent to the CORRECT (and only the correct) people.

This will ensure that:

1. You don’t waste time having to resend emails (this wastes your time as well as causes a delay in getting items completed)
2. You get a faster response to your emails
3. You don’t annoy important people with either unnecessary or incomplete emails

If you are running a business, particularly a professional business, these seemingly small errors can make you look unprofessional and waste precious billable time.

Please raise your hand if you ever:

• Forgot to attach a document to an email message (which delays matters or could even result in missed deadlines)
• Clicked Reply when you meant Reply-All (and thereby forgot to keep everyone in the loop)
• Clicked Reply-All when you meant Reply (and accidentally disclosed confidential information to the wrong people
• Forgot to write a subject or sent an email with an old subject line (the correct subject on an email generally gets a much better response)
• Fired off an angry message that you later regretted.
• Emailed someone using the wrong email address (for those of us with more than one email address).

SendGuard4Outlook protects you from all these mistakes by automatically warning you if it detects the possibility of any of the above mistakes (and more).

SendGuard even gives you a way of changing your mind about an email after you have clicked Send.

SendGuard works inside Outlook and takes no time to learn – you continue to write and send your emails the same way you always have. SendGuard will automatically warn you and let you take corrective action if it detects a mistake.

You can download a fully functional 30 Day Trial of SendGuard from:
http://www.standss.com/sendguard/default.asp

Also remember to check out the NEW YEARS RESOLUTION OUTLOOK PACK. We have bundled SendGuard for Outlook with 3 other Outlook Email Overwhelm boosters. You can save more than 50% for the next few days.

Categories : Outlook Email Tips, SendGuard for Outlook Comments ( 0 )

Email Overwhelm: Keeping all your ideas together with the email until you are ready to respond

By standss - Comments ( 0 ) Wednesday, January 12th, 2011

How much time do we WASTE looking at an email and rethinking the same thoughts again? How many ideas are lost by the time you get around to responding to an email? Wouldn’t it be great to be able to make notes on your emails… ready for you to use later?

Ideally you should only have to read an email once and then respond to it. In the real world this is not possible.

Like me, you probably open an email, read it… have some thoughts on it (maybe write your notes down on a piece of paper)… decide you need to get more information and then leave it for later.

Then when you are ready to respond… you can no longer remember or find your notes… so it either takes longer to respond to your email… or it doesn’t contain all the information it should have.

Here’s how you can use Email Notes to IMMEDIATELY jot down any thoughts you have while reading an email. The notes get added to the email (just like sticking a note to a piece of paper) for your later reference:

1. Select an email and click Add Notes button on the EmailNotes toolbar
2. Type in your notes
3. Click on Save button to save the note contents

EmailNotes is also great if you need to add notes to emails based on phone calls.

Now you can have all the information in one place for when you are ready to respond.

Email Notes for Outlook was basically designed by our 30,000 or so readers and customers… we have made writing notes on emails AS EASY AS STICKING NOTES TO A PIECE OF PAPER!

• One click to add and link notes to emails
• One click to view and edit notes linked to an email
• Forward, Reply and Print your emails with or without notes
• … and much more

If you’re not using Email Notes for Outlook yet… you owe it to yourself to try it out. There is a fully functional 30-day trial on our website

Learn More and Download EmailNotes

Categories : Email Notes for Outlook, Outlook Email Tips Comments ( 0 )

Email Overwhelm: Better Responses in Less Time

By standss - Comments ( 0 ) Tuesday, January 11th, 2011

In an earlier post, we identified 3 Types of Email Overwhelm. In this post I would like to talk about how you can reduce email stress by significantly reducing the time taken to reply to emails… and still write better quality emails.

This one tool reduced the time spent by our customer support department on emails by 65%!

We did some research with our readers and found out that:

  1. We don’t have that many different emails to write
    Our analysis revealed that although we have a lot of emails to write, we don’t actually have that many DIFFERENT emails to write. Many of our emails are very similar to other emails that we have written in the past.
  2. We are WASTING a lot of time rewriting the same emails over and over and over again.
    We can save a LOT of time if we identify the common emails that we need to write and spend time writing them correctly once … maybe even get expert help to write the more important emails once for you. Then reuse the wording each time you need to write a similar email.
  3. Rewriting the same email over and over again generally results in LOWER quality correspondence
    You’re not getting better at it just because you’re doing it over and over again. After a while writing the same email gets boring so we rush through the process … plus the quality of your email is dependent on your mood each time you write it.

In summary,

We often feel overwhelmed by email because we are WASTING our precious time and energy REWRITING the same emails over and over again.

… and A SIMPLE Solution

Template your most common emails. Implement and use a system that lets you write emails once and then reuse them as often as you need to.

A simple change like creating and using templates for your replies could result in better quality correspondence… that takes LESS time to write. The end result is better communications, happier customers and more time for you to work on something more fulfilling.

Which brings us to… Insert Text for Outlook.

The biggest problem with InsertText is its name… InsertText does much more than just insert text into your emails.

It is a complete email template solution for Microsoft Outlook. You can use Insert Text to:

  • Create and use email templates in Microsoft Outlook
  • Templates can be used to Create new emails as well as Reply, Reply-to-All and Forward
  • Templates can have plain text, formatted text (HTML), To, CC, BCC fields and more (this is a addin specially designed for emails)
  • Easy to user interface lets you search, find and use templates easily.

If you’re not using InsertText yet… you owe it to yourself to try it out. There is a fully functional 30-day trial on our website.

Learn More and Download InsertText

Also remember to check out the NEW YEARS RESOLUTION OUTLOOK PACK. We have bundled InsertText with 3 other Outlook Email Overwhelm boosters. You can save more than 50% for the next few days.

Email Overwhelm: Filing and Finding Emails almost Automatically.

By standss - Comments ( 1 ) Tuesday, January 11th, 2011

In an earlier post, we identified 3 Types of Email Overwhelm. One of the causes of email overwhelm is the time and effort needed to keep all the incoming and outgoing emails organized.

Normally the manual effort required means many of us just give up and leave everything in a mess.

This article shows you exactly how I PERSONALLY USE QuickFile for Outlook on a daily basis… I hope you find ideas in it that will help you take control of your emails.

I am able to file 90% of the emails at the click of a button

QuickFile adds a toolbar inside Outlook. Whenever I select an email, QuickFile changes one of the buttons to the name of the folder I last used to file a similar email… most times the email needs to go into the same folder. One click and the email is moved out of my Inbox.

What I like:

  • I am actually filing my emails because I don’t have to hunt through a tree of folders.. one click is so much faster.
  • My Inbox doesn’t feel like a list of endless tasks because it only contains emails that still need my attention.

A COPY of my Sent Emails are automatically filed to the correct folder

QuickFile prompts me for a folder every time I send out an email. The prompt contains a list of folders where I am most likely to file the email…. Double-click and the email is automatically filed to the correct folder after it is sent.

(The prompt can be turned off if you prefer to bring it up only when you want by clicking Send&File instead of Send)

What I like:

  • Without this, emails in my Sent Items folder were NEVER filed. I don’t look at Sent Items as often as my Inbox and it’s just too easy to forget.
  • QuickFile can either move the original email or file a copy from the Sent Items folder. The copy feature was implemented as a result of user DEMANDS and I really find this useful. A copy gets filed to the correct folder and I still have a copy in my Sent Items for quick reference. Many users tell me that they also use the Sent Items emails for filling in timesheets.

I don’t let Newsletters distract me

I subscribe to many different newsletter emails. Most of these newsletters do not need my urgent attention… they do not need to be added to my list of things to do.

QuickFile lets me treat any email in my Inbox as a newsletter at the click of a button. After that any email from that email address automatically gets moved to a folder dedicated to Newsletters, which I then read at my convenience.

What I like about this:

  • My Inbox does not get cluttered by newsletters… there is less stress each time I look at my Inbox.
  • I’m not distracted from my real work by an email with an interesting topic
  • QuickFile reminds me once a day to look at my newsletters with an email in my Inbox… I do a quick scan to make sure that I am not missing out on anything time-sensitive.
  • Many emails that I was spending (wasting) a lot of time reading no longer seem important… now that they’re not in my Inbox, I don’t feel as compelled to read stuff that I won’t actually use.

I (defer and then) deal with non-urgent emails in batches

Many productivity gurus recommend that you don’t deal with emails first thing in the morning but… we’re in a different time zone from many of our customers… I need to reply to them first thing to ensure that we are able to communicate while we are still both at work.

I start from my Inbox and deal with each in it. If it’s urgent I deal with it there and then.

Otherwise, I use QuickFile to defer it to 11 am… a time I have set aside for email processing. QuickFile moves the email out of my Inbox and then brings it back at 11 am. (QuickFile can defer each email to a different time of your choosing).

What I like:

  • My Inbox does not contain emails that I have decided not to work on now. This keeps me focussed only on what I need to think about.
  • The email automatically appears at a time of my choosing.
  • Batch Processing emails is actually a much more productive way of dealing with emails instead of getting distracted by emails 50 times a day.

I am able to find Email Folders by typing any part of the folder name

I have many folders of several levels inside Outlook. Finding the right folder to file or retrieve an email can take a long time… OK… it takes less than 10 seconds but it feels like a long time.

QuickFile adds a Find&Goto Folder button to the Outlook toolbar. To find a folder all I need to do is click on the button and type a few characters from anywhere in the name of the folder.

QuickFile shows me all matching folders and I double-click to go to the correct folder. Easy!

What I like:

  • I don’t have to remember where the folder is or it’s exact name.. or even the start of the folder name. QuickFile will do a find anywhere in your Outlook file and based on any part of the folder name
  • It makes answering queries that requires reference to old emails much much faster.

That covers my favourite ways in which QuickFile makes me productive.

If you’re not using QuickFile yet… you owe it to yourself to try it out. There is a fully functional 30-day trial on our website.

Learn More and Download QuickFile

3 Types of Email Overwhelm + New Year’s Resolution Pack

By standss - Comments ( 0 ) Tuesday, January 11th, 2011

I have had a terrific response from readers to my email last week. Thank you all for your emails. One thing is obvious…

EMAIL IS GETTING IN THE WAY OF REAL WORK for many readers… and many of you want ways of reducing the stress and frustration that email is causing.

We’ve put together several tools that will help but first…

From reader emails and our own experience, there are 3 TYPES of EMAIL OVERWHELM

  1. There are way too many emails (I mean work related emails… spam is easy to eliminate).
  2. It takes too much time responding to emails
  3. It is too difficult keeping emails organized so that they are easy to find for later reference.

And now let me tell you about the…

NEW YEARS RESOLUTION OUTLOOK PACK

We have almost 30,000 regular readers of our blog and newsletter and we wanted to do something EXTRA special to start the year…
something that helps you be SUPER PRODUCTIVE immediately.

So we’ve put together 4 tools that will IMMEDIATELY take control of your emails and reduce overwhelm in all 3 areas identified above.

We’ve called this our NEW YEARS RESOLUTION OUTLOOK PACK. Check it out now as it represents over $102 worth of savings to you.
http://www.addins4outlook.com/t/1101_sp.asp

For the rest of the year… take control of your emails and have a Better Outlook.

Best Regards,
Sanjay Singh

PS: You can save more than 50% on the NEW YEARS RESOLUTION OUTLOOK PACK for the next few days only!
http://www.addins4outlook.com/t/1101_sp.asp

Search Blog

Archives