Holiday season is here starting with Thanksgiving and Black Friday this week.
This is the time of the year when businesses and individuals need to send out holiday season invites for parties/events… greetings to families, friends, colleagues and clients.
Most companies also send out newsletters during the year end to update their clients/members of the achievement for the year, plans for the New Year, and special offers for the holiday seasons etc.
Depending on your contact list, the best way to send out your invites, greetings or newsletters this year may be using email, fax or post/hand delivery.
Most of these mailing can be considered “mass mailing” i.e. we want to send copies of the same mail to everyone… possibly customized with their name and address at most.
Microsoft Outlook and Word have some built-in features that automate this process for you. In addition we have built our own tools to further speed up and simplify the process for you.
In this post I’ll discuss both, the built in free way as well as our own addins.
Send Personalized email Invites, Greetings and Newsletters directly from Outlook.
I am going to start with what I consider to be the easiest, fastest and most powerful way of doing this… our own EmailMerge PRO for Outlook.
Seeing is believing so check out this short video on how to send out Invites, Greetings and Newsletters using EmailMerge Pro.
Send unlimited emails to unlimited number of contacts directly from Outlook. EmailMerge supports HTML emails so don’t hold back in creating beautiful and colourful emails this Christmas season 🙂
We also have built-in email templates for invites, greetings and newsletters. You can easily customize this emails to suit your style and personalize it yourself. You don’t have been be an expert at HTML, you can customize this templates using the standard word formatting options in Outlook.
|“I have found emailmerge pro the most useful tool in my marketing armoury! It is simple to use, has some great options for sending emails and is of great value to any businesses wanting a mass email facility.”
– Lori Hope, Spraytanz Ltd
|“Emailmerge Pro is a fantastic tool to personalize emails for large or small groups of people. The ability to mail merge gives you unlimited abilities to create very personalized emails. I use it to improve communication to groups ranging from 8 – 1000+.”
– Jack Fiscus, first Baptist Orlando
How to Fax out Invites, Greetings and Newsletters.
Despite what many people will have you believe, Faxing is not dead.
In fact in terms of deliverability, it can beat email – there is almost no chance that your fax won’t get delivered because of an over-zealous spam filter.
You can use Microsoft Word and the free fax printer that comes with Windows 2000/XP/Vista/7 to send out personalized faxes to your customers this year.
The Bad News: Windows Fax and MS Word don’t talk easily to each other out of the box.
The Good News: Fax4Word allows you to fax merge straight from Word to the Windows Fax printer.
How to Print Letters and Envelopes for Posting and Hand Delivery
Even if you will be sending paper based mail this year, technology can help you.
Here are step-by-step instructions to:
I hope you find the above information helpful in staying in touch with friends, families and clients this year.
Happy Thanksgiving and Black Friday to all our readers.
Enjoy your Holidays but keep an eye on your inbox next week Monday for some great offers on our outlook addins to celebrate this holiday season.
I showed up for a meeting today on the WRONG DAY! I actually had a phone meeting this morning with someone in New York (I am in Fiji). When I called up, I realised that although I had called at the right time, it was the WRONG DAY! I had called a day before instead a day after the date in New York.
Here’s how you can avoid making the same mistake by entering your appointment using the date and time in the other person’s country… and have Outlook automatically show it in your calendar at the correct time for your time zone.
This tip works in Outlook 2010 and later.
- Open your appointment
- Click Time Zones on the ribbon. Outlook will add a time zone drop-down next to the appointment time.
- Click the drop-down to pick the time zone of the other person.
Now you can enter the date and time (make sure you enter the date in the other person’s time zone) of the appointment.
Outlook will automatically add it in your calendar at the correct time in your Time Zone.
Do you have other tips for dealing with appointments in different time zones? Let us know by leaving a comment below.
Related Posts: Displaying multiple time zones in Outlook : Lets you see the times in the two zone side-by-side.
Your emails signature is an opportunity to promote your business each and every time you send out an email. Here are a few ideas for what you can put in your signature (aside from your contact information):
- A link to your website (you’re probably doing this already)
- A slogan telling people what it is that you do (for us it is… Make Outlook Work for Your Business)
- The title and link to your most popular blog post. This is a great way to show prospects your expertise.
- If your firm or product has had a great review recently, a few chosen words from the review and maybe a link to the full review
- A call to action (Call now to for an honest appraisal)
- Links to your social media profiles (you can download images from places like Hubspot to make this look even nicer)
I certainly don’t recommend posting everything, but a few well-chosen items can make a big difference.
Till next time…
Although I have tried many different productivity techniques (GTD, TBYL etc), I still find that I have too many emails in my Inbox. Here’s a little technique that I use to get the emails that I need to work on today to show up highlighted at the top of the Inbox. This works even if the emails were received on different days.
Follow the steps below to have the emails you want to deal with today appear at the top of the Inbox:
You will also need to have our eeminders for Outlook addin installed.
- Open Outlook
- Go to your Inbox, select the email that you want to work on today
- Right click on the email and eemind me
- Click Now
- Follow the same steps above for all emails that you wish to deal with today
- Once done, on the eeminders toolbar/ribbon, click View > click Inbox (sort by eeminders)
This will now sort your Inbox and show all emails that you need to deal with today at the top of the Inbox. The emails will also be bold and marked as unread so you know which ones have been done and which are still left.
New to eeminders?
eeminders for Outlook makes it much easier to have an uncluttered Inbox that helps you get the right work done. eeminders comes with a number of views to make it easier to see what you need to work on in your Inbox. With eeminders you can also:
- Defer/Snooze emails out of your Inbox …. until you need them
- Get Follow-up reminders for emails you send… in your Inbox
- Do more than just emails… schedule your non-email tasks in your Inbox too
- Move your non-urgent emails into a Someday folder to relook at in the future when you have free time
- Review and Reschedule your future email workload easily
I hope you find this tip and eeminders useful.
Do you know of other ways to use your Inbox as a To-do list? Share it with us by leaving a comment below.
If you get an email with the Subject Important – New Outlook Settings, DO NOT OPEN THE ATTACHED FILE!
When I wrote this post this morning, I already had 4 copies of this email in my Inbox. My anti-virus software had not detected the virus!
The attached file actually has a exe virus or Trojan Horse.
The email looks like it is from your domain administrator but IT IS NOT!
The #$#%**^&’s have tried to make the email look more authentic by encrypting the attachment and then giving you a key to decrypt. DON’T BE FOOLED! There is no point in encrypting a file and then sending the decryption key in the same email!
The email looks a little like the following:
Once again… DO NOT OPEN THE ATTACHMENT. DELETE THE EMAIL AND DELETE IT OUT OF YOUR DELETED ITEMS FOLDER TOO!
Please alert other Outlook users by using the +1, Twitter or Facebook icons below.
I am writing today to tell you of some exciting changes at Standss. We’ve also got discounts (25%-54%) on any purchase off our website for the next 2 days but first…
I’d like to wish you a Happy Diwali and A New Year!
3rd November was the Hindu festival of Diwali. This is a religious day celebrated with sweets, feasting and fire crackers. Diwali is also considered the start of a New Year.
I just got back from a conference in USA and I am excited to tell you that we have BIG PLANS for the coming year. Things we have planned include new products that will make Outlook work even smarter for your business. But for now…
We’ve started our New Year with a complete redesign of our website and blog. (We’d love to hear your feedback on what you think of the new website)
To celebrate the launch of the new look website, we’d like to offer all our existing customers between 25% and 54% discount on our Outlook addins.
Go to the Special Offer Page NOW to get more information on the offers and how to take advantage of the huge savings.
PS: Remember, these offers are only valid for 48 hours, so act now to save HUGE and like always you’re covered by our 30 day money back guarantee so there is no risk at all.
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