Monthly Archives: July 2016


New Outlook Email Mistake Prevention Bundle

By standss - Comments ( 0 ) Friday, July 29th, 2016

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We are excited to release a new “bundle” to protect users from common Outlook mistakes that cost individuals and organizations a lot of wasted time and money.

Send Guard for Outlook detects common mistakes in emails as they are being sent out. If any mistakes are detected then the user is prompted for confirmation or changes before the email is sent out.

You can test a fully functional version of Send Guard for Outlook for 30 days at no cost.

SendGuard is actually a collection of several different Guards and is licensed (priced) according to the Guards that users want enabled.

Two of the most popular guards are Send Confirm and Reply Guard. The new bundle provides an option to activate these two Guards if you do not want the full Send Guard.

What is Send Confirm for Outlook?

Send Confirm for Outlook protects your company from wrongly typed email addresses and accidental disclosure of sensitive information to the wrong people.

An AOL survey revealed that 32 percent of respondents had accidentally sent an email to the wrong person. In a more recent survey 78% of respondents said that they had accidentally sent emails to the wrong people at some time.

Send Confirm integrates inside Outlook and prompts users for confirmation before emails are sent out.

Confirm Send

Send Confirm also recognizes that the greatest risk is if the information is sent to the wrong organization and therefore highlights the domain in red in its prompts.

What is Reply Guard for Outlook?

Reply Guard is used by many of our clients to reduce the amount of unnecessary Reply-Alls that take place in an organization.

Research has shown that Unneeded Reply-Alls results in many hours of lost productivity in organizations.

They also make the senders look unprofessional and train recipients to ignore emails from the offenders.

Reply Guard for Outlook integrates inside Outlook and displays a message similar to the following when Reply All is clicked on an email.

Reply to all

In addition to warning the user that Reply All was clicked, the prompt allows users to immediately change the recipients without having to go back to the email.

Send Confirm and Reply Guard have special features for deployment and support in corporate environments.

  • All messages/prompts can be customized based on corporate/legal guidelines and policies.
  • Reply Guard can be deployed with customized settings using Windows Server technology
  • Settings can be locked to prevent changes by users (administrators can still make changes if required)
  • Discount Volume Pricing
  • Priority support options

Together Send Confirm and Reply Guard will keep your organization protected from the mistakes that are too easy to make in Outlook.

Send Confirm and Reply Guard are part of the Send Guard for Outlook. Download SendGuard and eliminate common email mistaking today.

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Categories : SendGuard for Outlook Comments ( 0 )

Download the Major League Baseball 2016 Schedules into Outlook Calendar

By standss - Comments ( 0 ) Tuesday, July 19th, 2016

The Major League Baseball season began on April 3, 2016 and the first teams to start off the season was the St. Louis Cardinals and the Pittsburgh Pirates, the two teams with the best regular season records in 2015, at PNC Park in Pittsburgh. so gear-up with your favorite team’s jersey, hats, cheering gears etc and plan in advance with friends and families to enjoy the games at home or at the venues.

The regular season is scheduled to end on Sunday, October 2, 2016.

You can download the full Major League Baseball season schedule or only your favorite team’s schedule and load it into Outlook so that you don’t miss out on any of your favorite team’s matches.

1. Click on the link’s below to download the full Major League Baseball schedules for ALL teams and save the .iCal file to your desktop: Download the 2016 Major League Baseball Season Schedules

If you only want schedules of your favorite team, click on the appropriate link below:

Chicago Cubs Download Schedule in Outlook
New York Yankees Download Schedule in Outlook
Los Angeles Dodgers Download Schedule in Outlook
New York Mets Download Schedule in Outlook
Boston Red Sox Download Schedule in Outlook
San Francisco Giants Download Schedule in Outlook
Kansas City Royals Download Schedule in Outlook
St. Louis Cardinals Download Schedule in Outlook
Detroit Tigers Download Schedule in Outlook
Texas Rangers Download Schedule in Outlook
Baltimore Orioles Download Schedule in Outlook
Pittsburgh Pirates Download Schedule in Outlook
Seattle Mariners Download Schedule in Outlook
Chicago White Sox Download Schedule in Outlook
Toronto Blue Jays Download Schedule in Outlook
Atlanta Braves Download Schedule in Outlook
Philadelphia Phillies Download Schedule in Outlook
Los Angeles Angels of Anaheim Download Schedule in Outlook
Houston Astros Download Schedule in Outlook
Washington Nationals Download Schedule in Outlook
Minnesota Twins Download Schedule in Outlook
Cleveland Indians Download Schedule in Outlook
Miami Marlins Download Schedule in Outlook
Cincinnati Reds Download Schedule in Outlook
San Diego Padres Download Schedule in Outlook
Milwaukee Brewers Download Schedule in Outlook
Oakland Athletics Download Schedule in Outlook
Colorado Rockies Download Schedule in Outlook
Tampa Bay Rays Download Schedule in Outlook
Arizona Diamondbacks Download Schedule in Outlook

 

2. Import the downloaded file into your Outlook by following the steps below.

  • If you are using Microsoft Outlook 2013 and above than once you click on the download Button it should ask you:

Save launch

  •  If you click on “Launch Applications” than it should Start your Outlook

 

3. Once the Outlook starts up it should prompt you to “Add this internet calendar to outlook and subscribe to updates”

Yes

4. Once you select “Yes” on this prompt it should open up you calendar and give you a view of the scheduled matches

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Categories : Outlook Calendar Tip Comments ( 0 )

How safe are your emails from a computer crash?

By standss - Comments ( 0 ) Monday, July 11th, 2016

Do you know where your emails are saved? Are you sure they’re being backed up? You may be surprised to find out that your emails are not where you expect them to be.

In this post, I’ll show you how you can find out where your Outlook data is stored so that you can ensure that they are actually part of your backup plan.

How does Outlook save emails on your computer?

Outlook does NOT save each email as a separate file. Instead it saves all the emails into one PST file (or if you’re using Exchange or Office 365… one OST file).

That’s right.

All your emails are in one file. If you lose that one file, you lose all your emails!

  1. That’s not strictly true because you can have multiple files e.g. one for old emails and one for current emails, but the general idea still applies. Your emails are stored in a few files and if you lose one file, you will lose hundreds or even thousands of emails.

It is important that you know where these files so that you can back them up regularly.

Where are Outlook’s data files stored?

Depending on the version of Outlook you are using (and whether you are using POP3, IMAP, Exchange or Office 365), Outlook will save your data in either Documents folder or the hidden appdata folder.

Luckily it is easy to find where.

In Outlook 2010 or later, click the File tab, then click Info in the left pane. Select Account Settings and then Account Settings again. Then click the Data Files tab.

In Outlook 2007 and older versions, click ToolsOptions on the command bar. Then click the Data Files tab.

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All your data files will be listed as shown in the diagram.

Make sure that you back them up regularly and your emails will be safe.

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4 Tips to Tame Email without Multi-Tasking

By standss - Comments ( 0 ) Monday, July 4th, 2016

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Studies clearly show that people who do not multi-task can focus for longer periods of time and feel also less stressed. But emails makes it difficult to NOT multi-task, particularly if you get notified each time an email comes in. This post shows you 4 things you need to can do to be more productive with emails without multi-tasking.

Turn OFF email Notifications

Be default Outlook displays a little notification in the bottom right hand corner of your screen every time an email comes in. It may also play a sound or show a little envelope icon in the taskbar.

Unless your work requires real-time notification of emails, we recommend that you turn off ALL email notifications.

Click File and then Options.

Click on the mail tab.

Scroll down to the Mail Arrival section and make sure that all the boxes are un-ticked as shown below.

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Have Email Processing Scheduled in Your Calendar

Try and have a fixed time where you go through your Inbox and delete out stuff that doesn’t need to be there, respond to important emails etc.

This is your main email time during the day. Don’t worry… you will still get to see emails again later in the day.

Download our free 3 Question Checklist to evaluate your own Outlook Email Filing System

Turn off Outlook when doing non-email related work

Many users turn to emails looking for a distraction when they are at a point in their work that is difficult or requires a decision. They turn to their Inbox hoping to find an excuse to avoid what they really need to work on.

You’re less likely to do this if your Outlook is closed… and even if you do, the time Outlook takes to start up will remind you to go back to your work.

Reward yourself by going to your Inbox when you finish a reasonable chunk of work… or when you finish a particular piece of work

Even if email is a distraction, a lot of real work gets done using it.

I go back to my Inbox roughly around once every one or two hours. This give me my email-fix as well as giving me the opportunity to respond to anything important that may have come up while I was doing other work.

Try these 4 quick tips today. They won’t solve all your email problems but they will put you more in control. You should find you’re getting more work done, feeling less stressed and still getting your emails answered.

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[Video] Getting Started with QuickFile for Outlook

By standss - Comments ( 0 ) Friday, July 1st, 2016

This 5 minute video shows you how to use Microsoft Outlook to keep your emails organized.

The video uses QuickFile for Outlook which you can download and try at no cost.

You will see how easy it is to do the 3 ESSENTIAL email filing tasks that all business people need to do.

In less than 5 Minutes you will learn how to:

  • Find folders by typing a few characters from the folders name
  • File 90% of received emails at the click of one button (no misfiled emails because of drag and drop)
  • Send & File out-going emails in one step (instead of having to go back to the Sent Items folder to file your emails later)

Download fully functional trial of QuickFile for Outlook

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