Monthly Archives: April 2018


Improve Security Awareness-Customize Outlook with Logo and Email Policies

By standss - Comments ( 0 ) Tuesday, April 17th, 2018

SendGuard Conform Email Screen

You can greatly stress the importance of security awareness to Outlook users in your organization by displaying your company’s logo and links to your email/security policies on security prompts.

In this post, we show you how you can customize SendGuard for Outlook to achieve these both for an individual user and for deployment over your network.

SendGuard for Outlook is a email security product that prompts users to confirm recipients and attachments before emails are sent out.

The prompt (displayed above) shows all recipients and attachments. Users need to review the list and click Yes before the emails are sent out.

The prompts can also show your organizations logo and link back to your organizations email policies if you want.

This can be controlled from the Settings screen, or deployed when the software is installed. For network deployments, we can provide a customized MSI with all the relevant settings or ADMX/ADML files to use with GPO.

Setting the Logo and Email Policies from the Settings Screen

Click on Standss Outlook Addins on the Outlook ribbon.

Click SendGuard and then Settings to display the settings screen.

Click on the Corporate Branding/Policies tab.

Corporate Branding/Policies Setting Screen

Setting the Logo:

Tick the relevant checkbox on the screen and click the helper button […] to select a location for the logo.

Click Apply to save.

Note: If your image is in the same folder as the SendGuard installation folder then the Filename will be displayed without the path. This tip can be useful when you want to redeploy this setting to many computers.

Setting Links to Email Policies:

Click the “Click here to Customize Messages” link.

Set the appropriate values for the Display Text and URL boxes at the bottom of the screen (Note that you may need to do this on both the SendConfirm and ReplyGuard tabs).

Click OK to return to the Settings screen and then click Apply to save.

Setting the Logo and Email Policies for Network deployment

There are three options for deploying the settings to users over your network

Customised MSI

If you are deploying this to 25 or more users, we can create a customized MSI for you. When the software is installed with the customized MSI, the settings will be applied automatically.

Export and Run Registry Files

The following option is normally recommended for small networks but can also be automated on larger networks.

Set all the required settings on one computer.

Click the Export Settings button from the settings screen to create a reg file.

Copy the reg file to a shared location on your network.

Run the reg file from each computer to apply the settings.

NOTE:

You will need to put the logo image in a location that is accessible from all computers in order for this to work.

Alternatively, you can copy the image to each computer in the SendGuard installation folder.

Use ADMX/ADML files

Please contact us to get ADMX/ADML templates to use with GPO or any other deployment tool of your choice to push out SendGuard settings.

If you are using this method, we recommend that you either:

  1. Put the logo image in a location accessible from all computer on your network or
  2. Copy the image to each computer to the same folder in which SendGuard is installed. In that case, you will need to set the relevant registry key to the name of the file (without the path) for the logo to be displayed.

If you have any further questions using or configuring SendGuard for Outlook, please contact us at sales@standss.com.

You can also learn more about how SendGuard for Outlook can be used for data leakage protection from our website.

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Categories : Office Tip, SendGuard for Outlook, Sending emails Comments ( 0 )

Checking Recipients before emails are sent out (GDPR and Outlook)

By standss - Comments ( 0 ) Wednesday, April 11th, 2018

We have recently seen an increase in demand for Send Confirm for Outlook to check email recipients before emails are sent out. We believe that the key reason for this is the GDPR requirements that will be enforced from May 2018.

GDPR requires companies to take active action to prevent the accidental disclosure of one client’s information to another client.  All Outlook users know how easy it is to make this mistake!

SendConfirm for Outlook is an Outlook addin that prompts users with a list of all recipients before emails are sent out (you can configure if you want the prompt to be displayed for all emails or only for emails with external recipients).

SendGuard for Outlook

  1. External recipients are highlighted in red.
  2. SendGuard also lists the number of external domains the email is going out to so users can see how many different organizations the email is going out to.
  3. You can brand the prompt with your own company logo.
  4. You can increase security awareness in your organization by linking to your company’s email/security policies.
  5. For additional security, users have to also review attachments before emails are sent out.
  6. BONUS: SendConfirm can also log email details to the Windows log or a text file whenever a user clicks on a prompt to send out an email.

These features prevent data leakage via email as well as provide additional protection by showing that the organization took adequate steps to minimise the risk of wrongly addressed emails.

SendConfirm can be purchased as an addin on its own or as part of SendGuard for Outlook which also include Reply-All Filtering.

SendConfirm is used by organisations of all sizes from single users to 20,000 users in one organization. Our team can provide full support for enterprise deployment and centralised management.

Learn more about Send Confirm for Outlook or click on the image below to learn more about the full SendGuard for Outlook email security bundle.

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Categories : Send Confirm, SendGuard for Outlook, Sending emails Comments ( 0 )

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