Displaying your FULL Work Week in Outlook

By standss Wednesday, September 29th, 2010

Are you still using Outlook 2003 (or earlier)? Do you need to display more than 5 days of the week in your calendar in a way that makes it easy to add new appointments.

(This article is less useful to users of Outlook 2007 and 2010 which already displays a very useable 7 days calendar)

If you are using Outlook 2000/2002 or 2003, there are two buttons on the Calendar toolbar that displays weekly views.

Clicking the Work Week button displays 5 days. This shows you the whole day (for each day) including empty time slots. It is easy to add a new appointment by clicking on the calendar in the appropriate time slot.

Clicking the Week button shows all 7 days… but in a condensed view that only shows existing appointments for each day. Empty time slots for the days are not shown and it takes more steps to add a new appointment.

Here’s how you can change the Work Week to show all 7 days…. empty appointment slots and all.

  • Click Tools-Options.
  • Select the Preferences Tab (should be selected by default anyway)
  • Click the Calendar Options button.
  • Tick Sat and Sun under Calendar Work Week.
  • Click OK

Now when you click the Work Week button at the top of the screen, all 7 days will be displayed.

Categories : Outlook Calendar Tip

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