NEVER Email Merge All Your Bulk Emails From Outlook in One Big Lot!

By standss Monday, March 29th, 2010

Email Merging from Outlook is an essential technique used by sales and marketing professionals…. but a lot of your emails may be getting blocked and you may be getting yourself blacklisted on mail servers if you are sending all your bulk emails at once.

If you’re not familiar with the term email merge… it is a technique/tool where by you take one email and then send out personalized, individually addressed copies of the email to a list of people. It is essential for sales and marketing professionals… and it gets a much better response then sending one email with everyone’s email address stuffed into the To, CC and BCC fields.

So why shouldn’t you send out all the personalized individually addressed emails at once?

Because if you do, there is a chance that your emails will not reach their intended recipients!

  1. Many ISPs now place a limit on the number of emails that you can send out in a given period of time. This means that if you send out more than your limit, the emails may bounce back and never reach the recipient.
  2. You could get your email address black-listed on anti-spam servers because of the high frequency of emails from your address. This again means that the emails will either be blocked by the ISPs or transferred to Junk Mail folders.

Summary… if you plan to send out a lot of bulk mails, do not send them all out at once in a single session.

Solution… do your email merge using our own Email Merge PRO for Outlook which can break your email merge down into smaller lots and schedule to send them out at pre-defined intervals.

For example, you can choose to send out 30 emails every 15 minutes as shown in the screen above.

Categories : EmailMerge for Outlook

4 thoughts on “NEVER Email Merge All Your Bulk Emails From Outlook in One Big Lot!

  1. FYI:

    Correct!

    I checked with Comcast and the tech dept said any emails with more than 99 recipients will get flagged as potential Spammers. I NEVER send out more than 5-10 at a time just in case. But, I use the timer feature and let me PC do all the work. I wait until I won’t be using it for awhile so as not to accidentally interrupt the merge process.

    Be sure to check with whoever handles your Email before you take a chance.

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