How to protect your Outlook Data from data loss

By standss Thursday, April 21st, 2011

Do you know that by default Outlook is configured to eventually corrupt itself and lose some and maybe even all your e-mails?

In this post, I will go through simple tips that will greatly improve your use of Outlook.

Here are a few essential tips that will help you to ensure that your Outlook data is safe and protected from software corruption or data failure.

1. Find out where you Outlook E-mails are saved and backup

Unlike other Office programs, Outlook does not ask you where you want to save your e-mails. Instead it creates a data file of its own.

Unfortunately, unless you have a good understanding of the inner workings of Windows, the file is saved in a location you probably will never remember to backup.

Tip 1 in our free e-book shows you how you can easily find out where your Outlook data file is.

You can Click Here to download your own copy of the e-book.

Once you know where your Outlook Data file is, make sure that you back it up regularly.

Have more than one backup set. (I tried to restore from a backup CD a few years ago to find that the backup was corrupt too. I lost more than 12 months of e-mails)

2. Outlook may corrupt itself unless you split your data into at least two files.

By default, Outlook saves all your e-mails in one file. There are a number of problems with this:

  • As the Outlook data file gets filled up, Outlook will get slower
  • There is a physical limit to the size of your Outlook data file.
  • If you reach this limit, Outlook will suddenly stop working and
    there is a great risk that you could lose some if not all of your

The solution is to split your data into more than one data file.

Tips 3 and 4 of our free e-book have step-by-step instructions on how you should split your data file.

You can Click Here to download your own copy of the e-book.

3. Use QuickFile to simplify shifting e-mails out of your Inbox and Sent Items folders

QuickFile is an inexpensive, easy-to-use Outlook add-on that greatly simplifies the filing of e-mails.

  • It works inside Outlook by adding two buttons to your toolbar
  • It does not require you to change the way you use Outlook
  • It will dramatically reduce the time and effort required to file
    your e-mails.

Click Here to learn more about QuickFile and download a fully functional trail version.

Categories : Outlook as a Business Tool, Outlook Email Filing & Management Tip, Outlook Email Tips, QuickFile for Outlook

3 thoughts on “How to protect your Outlook Data from data loss

  1. sorry but can’t install Quicfile on my machine (not administrator)
    do you have another program easier to install ?

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