Many people use Outlook’s Calendar to keep themselves organized. Here are my two favourite tips on being more productive when using the calendar. Each one will take you all of 10 seconds to learn.
Enter a date without knowing the date
When you are creating an appointment, reminder or meeting request, you don’t have to enter the date… you can enter things like Next Friday or 3 Weeks Time or Next Month or Today or Tomorrow or 2 Days Time… and Outlook will automatically fill in the date for you.
I use this tip a lot myself… when I set myself reminders to follow up on Tuesday or 2 Days Time.
Outlook even knows holidays (that occur on the same date every year) so you can type Christmas 2014 or New Years Day.
Instantly move to any date on your Calendar
Need to see what’s happening on a particular date on your Outlook Calendar. Here’s an easy way to jump directly to the date.
Here’s what I have seen many people do… they switch to the Week or Calendar View and then scroll through by clicking on the tiny arrows.
Here’s what you can do… press CTRL-G on your keyword. Then simply enter the date you want to see and click OK.
(You can combine this tip with the first tip and enter phrases like Next Friday to jump to dates… without knowing the date).
Did you find these tips useful? Do you have your own calendar tips that you would like to share. Please let us know by leaving a comment.
Love the CTRL-G suggestion. Will save lots of time!
Thank you!
Sweet! I like it. Thanks!
I agree with Michele, the ^G, in combo with typing days or months is a really helpful tip.
Me, too.
When I get an email about a calendar event I use “copy to folder” to put it in my calendar. It opens a calendar event with the email text in the body. I use “copy to folder” instead of “move to folder” so the e-mail may also be retained in any other folder you like. Later, when someone says “what meeting?”, or I forget, I can easily refer to the e-mail text contained in the calendar event. Also, for outside meetings/events the e-mail often contains the directions.
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