Use Outlook to email links to files on your network

By standss Monday, April 26th, 2010

Do you share files with other users on your network? Here’s a way to email CLICKABLE links even if the file name or path has spaces in it.

We often share files with other users in our company by putting them in shared folders either on our computer or on the server. We then email the relevant people with a link to the file e.g.

I have put the latest copy of the software on the server at the following location:


If the file name and path have no spaces in it then you end up with a link that the recipient can click on to open the file.

The problem is that since Windows allows spaces in file names, many folder names and file names now contain spaces. If your path/folder name has spaces in it, then the link is not correct e.g. in the same example link above if there was a space in the word SoftwarePrograms:

\\Server\Software Programs\filename.exe

Here’s an easy trick to get around it. Start your link with a “<” and finish with a “>” i.e if you type

<\\Server\Software Programs\filename.exe>

Outlook will change it to:

\\Server\Software Programs\filename.exe

Sanjay Singh

Categories : Outlook Email Tips

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