Printing BLANK Calendars from Outlook

By standss Tuesday, September 7th, 2010

I have been working with my team on planning our main projects for the rest of the year. The discussion process was much easier with a pencil, an eraser and a blank printed calendar for each remaining month of the year.

Here’s how you can print out blank monthly calendars from Outlook.

Create a new Calendar Folder

•  Go to your Inbox.
•  Click File-New-Folder to display the New Folder Dialog

New Calendar

•  Enter a suitable name (I used Temp)
•  Change Folder Contains to Calendar Items
•  Select a folder where you want the new Calendar to be created. (I selected the Deleted Items folder. I am only going to use this folder for printing i.e. I am not going to enter any real appointments in it)

View the new Folder

•  On the main menu click Go-Folder List.
•  Select the Folder from where you created it (under Deleted Items for me)
•  Click File-Print

Print Calendar

•  Change the Print Style to Monthly
•  Change the Date Range to the range you want to print.
•  Click Preview
•  Click Print

If you created the folder in the Deleted Items folder, you’re done. Otherwise you need to delete the Temp calendar folder that you created.

The last time I did this post, a user asked me why I didn’t just print my normal Outlook calendar. The reason is that I want to print BLANK calendars. My normal calendar already has my existing appointments on them which I don’t want to print out.

Does this tip work for you? Do you have other better methods? Tell me what you think by leaving a comment on the blog.

Categories : Outlook as a Business Tool

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