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How to Set Reminders for Outlook Emails

Posted by: standss | Comments (1)

Friday, September 23rd, 2011

Often the emails that we receive require some future actions for example to setup a meeting with a client or making a phone call on a particular date/time. Ofcourse you can create a new Appointment or a Task to do the same but in this post, I will show you how easy it is to set reminders on the email itself.

In Outlook 2010 (When a message is closed)

In your Inbox, select a message
Under the Home tab > go to the Tags group
Click Follow Up > Add Reminder
On the Custom dialog box, tick the Reminder checkbox. This activates the Reminder date and time boxes beneath the checkbox.
Select a date and time for the reminder to appear. Additionally you have the option to select what sound to play when a reminder appears by click on the Sound button.
Click OK.

The message will now be automatically flagged for follow up and the reminder will appear at the date and time specified.

In Outlook 2010 (When a message is open)

Under the Message tab > go to the Tags group
Here on the steps will be the same (as above) as when the message is closed.

In Outlook 2007 (When a message is closed)

In your Inbox, right-click the message
Click Follow Up > Add Reminder
On the Custom dialog box, tick the Reminder checkbox. This activates the Reminder date and time boxes beneath the checkbox.
Select a date and time for the reminder to appear. Additionally you have the option to select what sound to play when a reminder appears by clicking on the Sound button.
Click OK.

The message will now be automatically flagged for follow up and the reminder will appear at the date and time specified.

In Outlook 2007 (When a message is open)

On the open message window, click Follow Up on the Ribbon > Add Reminder
Here on the steps will be the same (as above) as when the message is closed.

In Outlook 2003 (When a message is closed)

In your Inbox, right-click the message
Click Follow Up > Add Reminder…
On the Flag for Follow Up dailog box, select a Due by date (and optionally a time for the reminder to appear).
Click OK

The message will now be automatically flagged for follow up and the reminder will appear at the date and time specified.

In Outlook 2003 (When a message is open)

On the open message window, click Actions on the menu
Click Follow Up > Add Reminder…
Here on the steps will be the same (as above) as when the message is closed.

Do you think that this is much easier then setting up new Appointments and Tasks?

Let us know by leaving a comment below.

Categories : Outlook Email Tips, Outlook as a Business Tool

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Questions & Answers re Smart Schedules for Outlook

Posted by: standss | Comments (3)

Thursday, June 2nd, 2011

Things are really starting to happen fast. We are launching Smart Schedules for Outlook on 3rd June – less than 24 hours away.

If you haven’t seen the video of how easy, fast and error-free scheduling of appointments (and tasks) in Outlook can be, take a look at the video now.

We are busy putting the finishing touches to the website and related material in place.

Actually, the software itself is complete and ready to go, we are just getting everything in order so we can handle the huge rush once we launch… after all this is being launched to more than 20,000 Outlook users.

In any case, we have been getting a HUGE NUMBER OF QUESTIONS AND COMMENTS coming in which is truly appreciated.

It seems that the information I have sent out over the last few weeks has struck a chord with many people (I think that’s the right use of the phrase) and I want to answer all your questions before the actual launch.

I suspect that we will be under a lot of pressure once we launch so I may not be able to answer questions then.

I hope that the following answers help you make up your mind about the software and snap up the 200 copies of additional software that we will be giving away.

YOUR QUESTIONS…

I’ve had a few questions with regard to both Smart Schedules and the launch process. I’ve tried to answer them below:

Q: The video showed Smart Schedules in Outlook 2007. Does Smart Schedule work in other versions of Outlook too?

A. YES. Smart Schedules works with Outlook 2003, 2007, and 2010.

Q: I seem to receive your emails in the middle of the night. I don’t want to miss out on the limited software that you are giving out for early movers.

A. I have absolutely no idea how long the first 200 sales will take BUT… the emails I have received seem to indicate that demand is high. If you don’t make the first 200 because of a time zone difference, please email me within 24 hours of the launch email.

Q. Are there sample templates for my industry to help me get started?

A. Definitely. We have included templates for many industries including legal and real estate. However please use these templates as a starting point only. You need to refine them to ensure that the appointments and tasks are scheduled correctly for the way your business works.

Q. Is there a way to share my templates with other people in my organization?

A. YES! Smart Schedules lets you export and import templates easily

Q. Can I have a template with appointments/tasks scheduled both before and after the trigger date?

A. Yes. We did not originally have this but feedback from readers made it clear that this was an essential feature that you wanted.

Q. What about existing appointments and tasks? Can they be added to Projects so that they show up in the Project Centre.

A. Yes. Again this was something that readers pointed out. We appreciate your great ideas and are happy to report that this has been implemented for you to use as well.

Q: How much will Smart Schedules cost?

A. Sorry but you have to wait till tomorrow (3rd June) to find out but we will be giving a SUBSTANTIAL DISCOUNT to anyone who purchases during the launch week.

GET READY…
We will be launching in less than 24 hours time. Once again I wish to thank you all for taking the time to read my report, watch our video and having faith in our solutions.

Oh… one last thing: we are going to have a rock-solid guarantee for Smart Schedules for Outlook – 60 days for anyone who purchases during the launch week. I truly believe that Smart Schedules will make a dramatic change in the productivity of many users and I want to make sure you have enough time to feel its benefits.

Till tomorrow…

Have a better Outlook.

Regards,
Sanjay Singh

PS: The launch takes place in less than 24 hours. See the video now to see if you want to claim the 200 copies of extra software that we are giving away.

Categories : Outlook Calendar Tip, Outlook as a Business Tool, Smart Schedules for Outlook

Comments (3)

Coming Up… Smarter ways of Scheduling Outlook Appointments (and Tasks)

Posted by: standss | Comments (0)

Sunday, May 15th, 2011

We’ve had a lot of requests from readers in the past for something to make appointments and tasks more effective… we realise that most of our past reports and addins have focussed on email productivity.

But… recent conversations with other Outlook users and reader emails are telling us that simple scheduling errors have been causing a lot of stress for many people.

So… we have been working on a system that helps you create not only individual appointments and tasks but ENTIRE SCHEDULES of them.

And then lets you monitor them… and RESCHEDULE them in case dates change (as they always do)… all INSIDE Outlook.

We’re aiming to ELIMINATE almost all HUMAN-ERROR from the process.

I’m not quite ready to show you the result yet… but keep your eyes on your Inbox.

More about the project later in the week…

Regards,
Sanjay Singh

Categories : Outlook Calendar Tip, Outlook as a Business Tool

Comments (0)

3 Types of Email Overwhelm + New Year’s Resolution Pack

Posted by: standss | Comments (0)

Tuesday, January 11th, 2011

I have had a terrific response from readers to my email last week. Thank you all for your emails. One thing is obvious…

EMAIL IS GETTING IN THE WAY OF REAL WORK for many readers… and many of you want ways of reducing the stress and frustration that email is causing.

We’ve put together several tools that will help but first…

From reader emails and our own experience, there are 3 TYPES of EMAIL OVERWHELM

There are way too many emails (I mean work related emails… spam is easy to eliminate).
It takes too much time responding to emails
It is too difficult keeping emails organized so that they are easy to find for later reference.

And now let me tell you about the…

NEW YEARS RESOLUTION OUTLOOK PACK

We have almost 30,000 regular readers of our blog and newsletter and we wanted to do something EXTRA special to start the year…
something that helps you be SUPER PRODUCTIVE immediately.

So we’ve put together 4 tools that will IMMEDIATELY take control of your emails and reduce overwhelm in all 3 areas identified above.

We’ve called this our NEW YEARS RESOLUTION OUTLOOK PACK. Check it out now as it represents over $102 worth of savings to you.
http://www.addins4outlook.com/t/1101_sp.asp

For the rest of the year… take control of your emails and have a Better Outlook.

Best Regards,
Sanjay Singh

PS: You can save more than 50% on the NEW YEARS RESOLUTION OUTLOOK PACK for the next few days only!
http://www.addins4outlook.com/t/1101_sp.asp

Categories : Email Notes for Outlook, Outlook Email Tips, Outlook as a Business Tool, QuickFile for Outlook, Sales and Marketing with Outlook, SendGuard for Outlook, Sending emails

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STOP Getting Spammed by Your Own Email Address

Posted by: standss | Comments (0)

Thursday, November 18th, 2010

Over the last few weeks I have noticed that spammers have started more and more spam email from YOUR or MY email address. The email is from YOU and also to YOU. Chances are you have your email address white-listed. Here’s a little trick I use to stop these emails from getting into my Inbox.

First why would you email yourself…last week I wrote a tip on how you can stay organized by emailing yourself… that could be a reason.

Here’s how you can move the spam emails out of your Inbox but still keep the real emails you have emailed yourself.

Decide on a few characters that you will type in the Subject of every email that you send yourself. Keep it simple as you want to be able to type these characters from your BlackBerry etc as well. Use something like QAZ or whatever is easy for you to type.

Any time you send yourself an email type those characters in the Subject e.g. Instead of “Pick Stuff from Supermarket”, you would need to type (say) “QAZ Pick Stuff From Supermarket”.

Now setup Outlook.

Add your own email address to the Safe Senders list in Outlook (this is probably already done)
Create a Rule in Outlook so that all emails from your email address get moved to your Junk Mail folder, except those with your special tag in them (QAZ in the example above)
If you are using Outlook 2010. Click on File and select the Info tab and then click on Manage Rules & Alerts.
For all other versions of Outlook, click Tools and then click Rules & Alerts.
Click on New Rule… to display the Rules Wizard as shown below:

Rules Wizard Step 1

Click Move messages from someone to a folder.
Click people or distribution list. Enter all your own email addresses in the From field and click OK.
Click specified folder. Use the screen that comes up to select the Junk E-mail folder and click OK.
Click Next, Next and then Next again

Rules Wizard 2

Tick except if the subject contains specific words.
Click Specific Words. Enter the tag (QAZ in example) and click Add.
Click OK
Your Rules should look something like the following:

Rules Wizard 3

Click Finish.

Now anytime Outlook receives an email from you, it will get moved to the Junk Emails folder, EXCEPT when they have your special tag. EASY!

Does this tip work for you? Do you have other better methods? Tell me what you think by leaving a comment on the blog.

Categories : Office Tip, Outlook Email Tips, SPAM Filtering in Outlook, Sending emails

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Outlook To Do Lists for the Disorganized: Use Emails instead of Tasks

Posted by: standss | Comments (2)

Tuesday, November 16th, 2010

Need to make sure that you get something done… EMAIL YOURSELF! This works much better for me then putting it on a Task List. Why? Like many people my Inbox acts as my real (or at least more immediate) Task List.

Here are some ways to get the most out of this super easy tip.

Basic Way: Just Email yourself when you need to remember to do something.
Need to follow up on an email that you are sending out to a client: BCC yourself on the email and a copy will end up in your Inbox.
From your BlackBerry or other email-enabled phone: This is my FAVOURITE. It means that I can update my To Do List from anywhere… I’m at the supermarket and remember that I need to call a client on Monday… easy… I create and send an email from my phone… and I can get back to chasing my 4 year old down the candy aisle.

Did you find this tip useful? Do you have your own creative ways of applying this tip. Leave a comment on the blog.

Categories : Outlook Calendar Tip, Outlook Email Tips, Outlook as a Business Tool

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How to Delay/Schedule Outlook Email Delivery

Posted by: standss | Comments (3)

Tuesday, October 19th, 2010

A friend who does a lot of consulting work had a very unusual problem. He often works on reports late at night that end up getting emailed out in the very early hours of the morning.

Problem: The recipient can see the Sent time of the email. In his industry this could be viewed as being very dedicated… or unprofessional.

Manual Solution: Save the email to your Drafts folder and (hopefully) remember to open it and send it in the morning.

Automatic Solution: Get Outlook to automatically send it out for you in the morning.

Here are the steps to schedule or delay the sending of your emails. After you have finished typing up the email, don’t click Send (yet).

In Outlook 2010/2007: Click Options and then click Delay Delivery (on the Ribbon) to display the Message Options screen.

In other versions of Outlook: Click Options on the toolbar to display the Message Options screen.

Under Delivery Options, tick “Do not deliver before” and fill in the relevant date and time. Click Close.

Now click Send!

Your email will be moved to the Outbox but will not be sent out until the first time (after your set time) that Outlook does a Send & Receive.

Categories : Outlook Email Tips

Comments (3)

English Premier League (Soccer) Timetables in Outlook

Posted by: standss | Comments (7)

Thursday, September 23rd, 2010

After our post on American Football schedules in Outlook last week, soccer fans requested for timetables of their favourite English Football teams to download into Outlook as well. We’re happy to oblige…

Please find following a list of teams with links to their 2010/2011 timetables. I am starting the list with a few teams only but we will update the list with new teams.

If your team is not on the list then please either:

1. Email us at news@standss.com with the name of your team and we will try and find the schedule for you (we will update the table with the new link) or
2. If you have found the relevant page on your team’s website then please email us the link so that we can update the table and share it with other football fans.

Team	Click to Download Schedule
Arsenal	Arsenal Schedule in Outlook
Aston Villa	Aston Villa Schedule (Not in Outlook)
Chelsea	Chelsea Schedule in Outlook
Everton FC	Everton FC Schedule in Outlook
Fulham FC	Fulham FC Schedule in Outlook
Liverpool FC	Liverpool FC Schedule (Not in Outlook)
Manchester City	Manchester City Schedule in Outlook
Manchester United	Manchester United Schedule in PDF (Not Outlook)
NewCastle United	NewCastle United Schedule in Outlook
West Ham United	West Ham United Schedule (Not in Outlook)

Remember, if your team is not in the list then please email us at news@standss.com or leave a comment on the blog and we’ll do our best to find the information and update the table for you and other fans of your team.

If you like this post, please subscribe to our blog or newsletter using the form or links on the right. We have regular posts on making the most out of Outlook for your business.

Categories : Office Tip

Comments (7)

Football season schedules inside your Outlook Calendar

Posted by: standss | Comments (9)

Monday, September 13th, 2010

The 2010 Football season has just begun. Download the game schedule of your favourite team(s) into Outlook so that you don’t miss a game.

Most of the teams now have schedules on their website that you can easily download into Outlook. I have compiled a table below with links to downloads for the teams I know of.

I am starting the list with a few teams only but we will update the list with new teams.

I do not live in USA… and to be honest I don’t quite understand the games or the amount of excitement my US based cousins show for this game… but I’ve seen the same frenzy during Rugby season on our part of the world so…

If your team is not on the list then please either:

Here’s a list of the teams so far…

Team	Click to Download Schedule
Baltimore Ravens	Baltimore Ravens Schedule In Outlook
Chicago Bears	Chicago Bears Schedule In Outlook
Cincinnati Bengals	Cincinnati Bengals Schedule In Outlook
Dallas Cowboys	Dallas Cowboys Schedule In Outlook
Denver Broncos	Denver Broncos Schedule In PDF (Not Outlook)
Green Bay Packers	Green Bay Packers Schedule In PDF (Not Outlook)
Jacksonville Jaguars	Jacksonville Jaguars Schedule In Outlook
Kansas City Chiefs	Kansas City Chiefs Schedule In PDF (Not Outlook)
Miami Dolphins	Miami Dolphins Schedule In Outlook
New England Patriots	New England Patriots Schedule In Outlook
New Orleans Saints	New Orleans Saints Schedule In PDF (Not Outlook)
New York Giants	New York Giants Schedule In Outlook
New York Jets	New York Jets Schedule in PDF (Not Outlook)
Oakland Raiders	OakLand Raiders Schedule In Outlook
Philadelphia Eagles	Philadelphia Eagles Schedule In Outlook
Pittsburgh Steelers	Pittsburgh Steelers Schedule in PDF (Not Outlook)
San Diego Chargers	San Diego Chargers Schedule In Outlook
San Francisco 49ers	San Francisco 49ers Schedule In Outlook
Seattle Seahawks	Seattle Seahawks Schedule In Outlook
Tampa Bay Buccaneers	Tampa Bay Buccaneers Schedule In PDF (Not Outlook)
Washington Redskins	Washington Redskins Schedule In Outlook

Categories : Office Tip

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