Tag Archives: Windows 7

Outlook Power Tip: Learn to use Jump Lists

By standss - Comments ( 1 ) Thursday, May 31st, 2012

Outlook Jumplists are a great productivity tool… and yet so many Outlook users still don’t know how to use them. Here’s more information on what Jump Lists are, how to set them up and what you can do with them.

NOTE: You must be using Outlook 2010 and Windows 7 to use Jump Lists

What are Jump Lists?

Windows 7 lets you pin software programs to the TaskBar (we’ll show you how later). You can right-click over programs that are pinned to the Taskbar and shortcuts to do specific things in those programs. This saves you from having to switch to the actual program and carry out extra clicks inside them.

Pin Outlook 2010 to your Taskbar and the following options will appear by default when you right click over the Outlook icon in the Task bar.

Windows Jump list

So Why are Outlook’s Jump Lists useful?

They let you quickly create new emails, appointments, meetings, contacts and tasks without having to switch to Outlook. It may seem like a small thing but it is very useful when you’re doing something else and then need to quickly send out a reminder email, or set a task for yourself etc.

I also find that it helps me to stay focused and not get distracted by emails in my Inbox or items in my Task List e.g. if I am working in Word and I need to add a Task Reminder to myself, I only see the new Task window. I am able to stay better focused by being able to avoid seeing my Inbox or full Task list.

How to pin Outlook to the task Bar:

  • Start Outlook.
  • Right Click over the Outlook icon on the Task Bar and click pin this program to the taskbar.

I have found Jump Lists to be very useful… it is one of the best new things in Windows 7 with Outlook 2010.

If you have your own tips to share about the new features on Windows 7/Outlook 2010, please leave a comment on the blog.

Categories : Outlook as a Business Tool Comments ( 1 )

Where is the Mail Icon in the Control Panel?

By standss - Comments ( 1 ) Monday, March 21st, 2011

A friend of mine upgraded his PC from Windows XP to Windows 7 recently and was not able to find the Mail icon in the Control Panel as he wanted to make some changes to his Outlook mail profile. It occured to me that there would be other people who maybe facing a similar situation so I thought to do a small post on this.

The exact location of the Mail icon depends on your version of Windows and your layout settings of the Control Panel.

If your Control Panel is in the Classic layout, you should see the Mail icon directly in the list of icons.

For a 64-bit version of Windows Vista, the icon would be listed in the “View 32-bit Control Panel Items” section.

If your Control Panel is in Category View you can find the Mail icon in:

Windows XP: User Accounts
Windows Vista: User Accounts
Windows Vista 64-bit: Additional Options-> View 32-bit Control Panel Items
Windows 7: User Accounts and Family Safety

For Windows Vista and previous, if you have Outlook pinned to the top of your Start Menu there is a much easier way to find it:

Click the Start icon > right click on the Outlook icon >click Properties

Mail Setup Box

In Windows 7 and Windows Vista (32-bit only), there is also a quick way of finding it by typing “Mail” in the search box in the right top corner of the Control Panel.

Let us know if this post is helpful or not by leaving a comment.

Categories : Windows Tip Comments ( 1 )

Outlook Productivity with Windows 7 Jump Lists

By standss - Comments ( 4 ) Tuesday, February 1st, 2011

If you’re using Outlook and Windows 7, here is a tip that will take you all 2 seconds to implement but will save you hours of time in the future.

One of the new features that Windows 7 has is called Jump Lists. Jump Lists are basically a list of options that get displayed for programs on the Task Bar.

  • Start Outlook.
  • Right Click over the Outlook icon on the Task Bar. The following options will be displayed in the Jump List (which is what Microsoft has called the pop-up that gets displayed when you right click)

Jump List

Why do I like this?

I can use this Jump List to quickly create a new contact, appointment, task or email… without having to look for the appropriate button on the Outlook ribbon.

How to make it even better.

You can pin Outlook to the Task Bar so that the icon (and associated jump list) is there even when Outlook is closed. To pin Outlook to the task Bar:

  • Start Outlook.
  • Right Click over the Outlook icon on the Task Bar and click pin this program to the taskbar.

I hope you find this tip useful. If you have your own tips to share about the new features on Windows 7, please leave a comment on the blog.

Categories : Outlook as a Business Tool, Windows Tip Comments ( 4 )

Tip: Getting File and Folder Paths

By standss - Comments ( 4 ) Wednesday, December 15th, 2010

One of the things that Microsoft (for some reason) did not implement in Windows … an easy way to get the full filename (including the path) of a file. Here are the two quickest ways I know to do this:

In Windows 2000 and XP

Open Explorer and navigate to the file that you are interested in.

Click Start-Run to display the Run dialog box.
Click Delete to empty whatever is currently displayed in the Run box.

Now drag and drop the file (or folder) from the Explorer window into the Run box.

The above tip will also work in Vista and Windows 7 if you have configured it to have the Run command as part of the Start menu. However Vista and Windows 7 also has another even easier method…

In Windows Vista and Windows 7

Press and hold down the Shift Key and right-click over the file (or folder) you are interested in. Choose Copy as Path and this will copy the path to the clipboard.

You can now paste (CTRL-V) the path anywhere you want.

Why Microsoft chose to hide this option by requiring us to press Shift, I’ll never know.

Categories : Windows Tip Comments ( 4 )

Office 2010: Choosing Between 32-Bit and 64-Bit

By standss - Comments ( 16 ) Wednesday, March 31st, 2010

I recently bought myself a new 64-Bit computer. Although this was going to be my main work computer, I took a risk and loaded Office 2010 Beta. Here’s why I decided to load the 32-Bit version of Office 2010 although I was running the 64-Bit version of Windows 7.

Some background first…

  1. If you are running a 64-Bit version of Windows then you can choose to install either the 32-Bit Version or the 64-Bit Version of Office 2010 (this is the first version of Office with a 64-Bit implementation as well).
  2. If you have a 64-Bit computer but you are running 32-Bit Windows then you can only install the 32-Bit version of Office 2010.
  3. You cannot run part of Office in 64-Bit and other parts in 32-Bit (e.g. you cannot run 32-Bit Excel with 64-bit Excel. The installer will not allow it!)

My primary reason for sticking to the 32 Bit Version of Office 2010 was:

  1. I use many other applications that interface with or work inside Office, particularly with Outlook.
  2. If you use 64-Bit Office then these application will need to be rewritten as 64-bit applications before they can talk to each other.
  3. At the current time very few software vendors are releasing 64-bit version of their software.

It is highly likely that your favourite Outlook addons will not work with 64-Bit Windows!

Summary… if you are using ANY Office addons or applications that need to communicate with Outlook, Word, Excel or PowerPoint then INSTALL THE 32-BIT VERSION OF 2010.

For more background information, you can also refer to this article on Microsoft’s website on Understanding 64-Bit Office.

Categories : Outlook Installation/Setup Comments ( 16 )