Time Zone Problems when Scheduling Outlook Appointments

By standss Wednesday, November 27th, 2013

I showed up for a meeting today on the WRONG DAY! I actually had a phone meeting this morning with someone in New York (I am in Fiji). When I called up, I realised that although I had called at the right time, it was the WRONG DAY! I had called a day before instead a day after the date in New York.

Here’s how you can avoid making the same mistake by entering your appointment using the date and time in the other person’s country… and have Outlook automatically show it in your calendar at the correct time for your time zone.

This tip works in Outlook 2010 and later.

  •  Open your appointment
  •  Click Time Zones on the ribbon. Outlook will add a time zone drop-down next to the appointment time.
  • Click the drop-down to pick the time zone of the other person.

appointment

Now you can enter the date and time (make sure you enter the date in the other person’s time zone) of the appointment.

Outlook will automatically add it in your calendar at the correct time in your Time Zone.

Do you have other tips for dealing with appointments in different time zones? Let us know by leaving a comment below.

 Related Posts: Displaying multiple time zones in Outlook : Lets you see the times in the two zone side-by-side.

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Categories : General, Office Tip, Outlook Calendar Tip

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