Updating General Information for multiple contacts in Outlook

By standss Wednesday, March 16th, 2011

Creating contacts in Outlook is very easy and even before you might realize, you would have hundreds or thousands of them in your Outlook Contacts folder. It is also likely that most of the contacts might have some relation to the others for exmaple working in the same company. Now if the company relocates itself, would you want to go and change the address for every contact who works in that company? I know I wouldn’t!

Here is a easier method that will let you update the general information for multiple contacts that are linked with one another.

To start off, we simply update the information for one contact (in this case the Business Address) and then Save and Close that contact. Then we modify the view of

the Contacts folder so that all the contacts are grouped by that updated field. So for our example of the Business Address that would be;

1. In Outlook 2010, Click View > View Settings…
In all other versions of Outlook, Click View-> Arrange By-> Customize Current View…

2. Click on Group By…

3. At the bottom set the “Select available fields from:” to “Address fields

4.At the top set the “Group items by” to “Business Address” field

Group by Settings in Outlook

5.Click OK and then OK again.

Now you’ll notice that all your contacts are grouped by the Business Address. Select the contacts who still have the old address, drag and drop them into the group of your updated contact. Outlook will now automatically update the Business Address field for all the contacts you added to the group.

The above example was for updating the Business address but you can follow the same steps to update any other outlook fields for multiple contacts

Do you have any other methods of updating multiple contacts? Let us know by leaving a comment.

Categories : Outlook Contacts Tips

2 thoughts on “Updating General Information for multiple contacts in Outlook

  1. Thank you for instructions; however, the “Group Items By” is greyed out. The only options are “Sort” “Filter” and “Other Settings.”

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