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SendGuard for Outlook

How to protect your company
from the risk of confidential information
being emailed to the wrong people

SendGuard for Outlook 2007, 2010, 2013, 2016 & Office 365


Protect Your Company

Wrongly addressed emails, incorrect attachments, inappropriate Reply-Alls and more

Optimized for Busy Professionals

Optimized so Outlook does not slow down

Designed for Organizations

Corporate Branding, Links to Policies, Logging, Centralized Deployment and Updates using GPO

Trusted Software from a Microsoft Partner

We have helped thousands of Outlook users since 2002

SendGuard detects and warns users of potential risks
before emails are sent out

Single Package Optimized for Perfomance and Protection

SendGuard is an integrated bundle of our most popular email security Outlook addons. The addons are compiled into a single package for optimized performance.

Send Guard includes Send Confirm Pro for Outlook, Reply Guard Pro for Outlook, Send Rules for Outlook, Attachment Guard for Outlook, Account Guard for Outlook, Delay Guard for Outlook and Subject Guard for Outlook.

Some of the products listed above can also be purchased individually but SendGuard provides the most cost effective way of getting full protection.

Confirm Recipients and Attachments before emails are sent out

Display confirmation prompt to check that email is being sent to the correct recipients with the intended attachments

  • Prompt to confirm recipients before emails are sent out
  • Prompt to confirm (and if needed rename) attachments before emails are sent out
  • Extra warning if email is being sent to multiple external domains
  • External domain names highlighted in red as the greatest damage is caused if the email is sent to the wrong organization
  • Customise prompt with logo, links to policies etc
  • Special filters to control when the message is displayed (e.g. external emails only)
  • (Optional) Log users click/agreement on prompts (as proof that prompt was displayed to user)

Note: Send Confirm for Outlook is also available separately if you do not need the rest of the functionality of the full SendGuard..

Note: External domains highlighted in red.

Reply and Reply to All Monitoring

Inappropriate Reply-to-Alls are an information risk (when information is accidently sent to unintended recipients) and a waste of productive time (by distracting recipients who did not need the information)

  • Warning prompt when Reply-to-All is clicked
  • Ability to change recipients directly from prompt (without having to go back to the email)
  • Warning prompt when Reply clicked on email with multiple recipients
  • Extra warning if you were BCCed on the email
  • Ability to disable Reply-All and Forward on emails you send out
  • Adds ability to Reply and Reply All with Attachments
  • Adds ability to Forward to original recipients

Note: Reply Guard for Outlook is also available separately if you do not need the rest of the functionality of the full SendGuard..

Data Loss Prevention (DLP)

  • Scan outgoing emails to find sensitive content
  • Predefined search patterns for credit card numbers, Social Security Numbers and Employment Identification Numbers.
  • Use RegEx to define your own patterns
  • Search for sensitive words in Subject or Email Contents
  • Warn or Block emails

Custom Rules for additional checks on emails before sending

SendGuard’s Rule engine can be used to design and implement your own organization specific checks on emails before they are sent out.

  • Create rules to check and prompt based on your own requirements
  • Use Rules to warn or block sending of emails
  • Use Rules to automatically BCC email based on certain conditions (e.g. to your CRM system)

Note: Send Rule is only available as part of the full SendGuard and cannot be purchased separately.

Productivity tools for working with Attachments

SendGuard includes extra features for working with attachments.

  • Confirmation prompt when emails contain attachments
  • Unselect or rename attachments directly from confirmation prompt
  • Right click to insert names of attachments into email

Note: These features are available in the full SendGuard or as part of Send Confirm Pro for Outlook.

Log user actions to Windows Log or Text Files

Maintain proof (if required) that a warning was displayed to the user and that, if a mistake was made, it was a user error and not organizational negligence.

Display company branding and policies

Customise the prompt with the company logo,
customized message and links to company policies

Special features for Enterprise Deployment

  • Deploy with preset settings using a Customized MSI
  • Hide Settings screen from users
  • Deploy using GPO, SCCM, msiexec or other installation/packing tool
  • Update settings centrally using GPO using supplied ADMX/ADML files
  • Simplified deployment using MSI and reg file for smaller networks
  • Administrator Guide available on request

Trusted Software from a Microsoft Partner

Standss has been providing Outlook based solutions to businesses since 2002. Our developers and support team have experience with both Outlook and NetDocuments and are ready to serve you today.

Choose the appropriate version of Send Confirm or Send Guard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)


Send Confirm Pro


Reply Guard Pro





  Purchase Purchase Purchase
Prompt to confirm before emails sent out
Prompt to confirm when recipients from multiple domains
Prompt when email has attachments
Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.
Set filters to control when prompt is displayed (internal emails, external emails etc)
Customisable message on prompt
Lock or hide settings from users
Custom Branding (Logo) and Corporate Policy Link
Log Result to Windows Log or Text File
Reply Guard: Prompt when Reply All clicked
Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns
Send Rules: Run complex rules to prompt or block out-going emails
Account Guard: Ensure emails is being sent from correct email account
Delay Guard: Delay emails in Outbox so that you can Undo sends
Subject Guard: Clean subject lines of spam markings etc.

Buying For Your Team?

Volume discounts available, contact our sales team for a quote now

Contact Sales

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