 |
Have you ever ..
- Forgotten to attach an important file to an email
- Had an email blocked because it got sent out with an
empty subject
- Accidentally clicked Reply to All (instead of Reply)
on an email and informed too many people of confidential
information
- Accidentally clicked Reply (instead of Reply to All)
on an email and then wasted your precious time going back to
keep everyone in the loop
- Sent an email using the wrong email account
- Wrote and sent an email that you wanted to call back
|
 |
Fortunately, you can prevent all of the above mistakes with
SendGuard for Outlook. SendGuard provides Automatic Protection
by scanning your email messages and warning you if it thinks you are
about to send out an email with a mistake.
- SendGuard is an add on for Outlook that works inside Outlook.
- There's nothing new to learn! You continue to write and
send your emails the same way you always have.
Here is a list of the most common mistakes that users make when
sending emails and how SendGuard can protect you.
Mistake #1: Forgetting to send attachments can mean
unnecessary delays as it often means one reminder from the recipient
and one follow up from you before you get your full message across.
Automatic Protection: SendGuard looks for clues that you
meant to attach a document and warns you if you didn’t.
Mistake #2: Not informing all parties because you
accidentally did a Reply instead of a Reply to All.
Automatic Protection: SendGuard warns you if you click
“Reply” on a message with multiple recipients
Mistake #3: Sending confidential information to the wrong
people doing a Reply to All when you really should have done a
Reply. This is especially true if the original sender had
secretly kept you in the loop BCCing you.
Automatic Protection: SendGuard will ask you for
confirmation when you click Reply-All and give you an extra warning
if you were BCCed on an email
Mistake #4: Sending out emails with empty Subjects.
Many spam filters block emails with blank subjects plus even if the
recipient gets it, he may skip it.
Automatic Protection: SendGuard warns you if the subject
is blank.
Mistake #5: You wrote and sent a not-so-diplomatic
email while in a bad mood. If there was only some way of
calling the email back!
Automatic Protection: SendGuard can delay all or selected
emails for a preset time in your Outbox. This lets you change your
message if you've had a change of heart after clicking Send.
For the super cautious, SendGuard can be configured from the
settings screen to get confirmation before sending out emails to all
or selected recipients.
Mistake #6: You have multiple email accounts and sent an
email to an important client using the wrong email account. Your
identity with a recipient is often linked to using the correct email
account.
Automatic Protection: When you email someone for the first
time, SendGuard will ask you if you want to establish the address
from which you’re sending the message as your preferred sender
account for that person. In the future, you’ll receive a warning if
you try to email that person from a different email address.
Mistake #7: You needed to contact someone, found an old
email from them and clicked Reply to create an email to them. The
problem is that you forgot to change the Subject which may annoy the
recipient and possibly delay a response.
Automatic Protection: SendGuard will prompt you to change
the Subject if you do a reply on an old email (you can change the
number of days that triggers this prompt on the settings screen)
Click here to see Screen shots
showing SendGuard's emailing protection at work |
