Incorrect use of the Reply-All button can result in embarrassment, waste productive time, waste of your organizations bandwidth and storage space, disclosure of confidential information and potential liability.
Avoid accidental disclosure of sensitive information to the wrong people by ensuring that users know exactly who they are sending the email to..
Users get to see exactly who the email is being sent to…
plus they can change recipients without having to go back to the email.
Maintain proof (if required) that a warning was displayed to the user and that, if a mistake was made, it was a user error and not organizational negligence.
You can even disable the Reply and Forward button from (selected) emails that you send out (recipients will need be using Outlook too)
The original sender of the email didn't want the others to know that you're getting a copy too!
Stop prompt fatigue by controlling if warnings are displayed for external emails only, internal emails or some other criteria.
Customise the message displayed to the user with links to company policies
Standss has been providing Outlook based solutions to businesses since 2002. Our developers and support team have experience with both Outlook and NetDocuments and are ready to serve you today.
Choose the appropriate version of ReplyGuard or SendGuard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)
|Reply Guard: Prompt when Reply All clicked|
|Set filters to control when prompt is displayed (internal emails, external emails etc)|
|Customisable message on prompt|
|Lock or hide settings from users|
|Custom Branding (Logo) and Corporate Policy Link|
|Log Result to Windows Log or Text File|
|Prompt to confirm before emails sent out|
|Prompt when email has attachments|
|Prompt to confirm when recipients from multiple domains|
|Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns|
|Send Rules: Run complex rules to prompt or block out-going emails|
|Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.|
|Account Guard: Ensure emails is being sent from correct email account|
|Delay Guard: Delay emails in Outbox so that you can Undo sends|
|Subject Guard: Clean subject lines of spam markings etc.|
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