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Add on for
Microsoft® Outlook ® to Protect You from the Most Common Email Sending Mistakes. SendGuard
prevents embarrassing mistakes that can make your emails look unprofessional and
waste your valuable time. SendGuard is an add on for Outlook that installs
inside Outlook so that you can continue to work the same way you always have.
SendGuard will automatically check all emails as they are being sent and warn you if it detects a potential problem. SendGuard protects you in 5 main areas.
- Attachment Guard
- Subject Guard
- Reply Guard
- Send Account Guard
- Automatic Delay (Bad-Mood Guard)
SendGuard is in integrated product that includes all (plus
more) of the protection outlined below.
Attachment Guard
Have you ever forgotten to attach a file to an email
before sending it out? This is really annoying for both
senders & receivers. It makes the sender look unprofessional
and wastes time for both parties.
This add on for Outlook scans your email after you press send and
warns you if you used words that indicate there should be an
attachment, but did not attach a file.
The keywords used to in scanning the message are configurable
by the end user.
Subject Guard
Blank Subjects can also be a problem. In additional to
making your email look unprofessional, it also increases
the chances that the recipient will ignore your email
because it is not immediately apparent what your email is about.
In addition many spam filters automatically classify blank
subject emails as spam.
Send Guard will warn if you try and send an email with a
blank subject.
Another common problem is that may unintentionally send an
email with the wrong subject. Does this sound familiar...
You needed to contact someone, found an old email from them
and clicked Reply to create an email to them. The problem is
that you forgot to change the Subject which will may annoy the
recipient and possibly delay a response.
SendGuard will prompt you to change the Subject if you do a
reply on an old email (you can change the number of days that
triggers this prompt on the settings screen)
Reply Guard
Replying to the wrong people can be both professionally
embarrassing and costly. This add on for Outlook will warn you
if:
You do a Reply (instead of a Reply All) on any email that
originally had multiply recipients. (Are you keeping everyone
informed?)
You do a Reply to All on an email on which you were BCCed.
(The original sender probably BCCed because he does not want
the other recipients to know that you are also receiving a
copy of the email - a Reply to All will immediately alert them)
You do a Reply to All on any email. This can be turned off
but many users prefer to get confirmation so that they are
not accidentally communicating their thoughts to the wrong
people.
Automatic Delay (Bad-Mood Guard)
Have ever wished that you had NOT sent an email? Maybe
your response was "undiplomatic" because you were
angry when replying.
This component of the SendGuard, add on for Outlook can delay the
sending of your emails by a fixed number of seconds (set by you)
so that you can get some time to change your mind.
The delay can be automatically applied to outgoing emails or
SendGuard will check with you before delaying an email.
You can also easily setup SendGuard to either delay all
emails or only emails to certain email addresses.
Send Account Guard
Do you have more than one email account setup in
Outlook? Using the wrong email account to send an email
can make you look unprofessional and cost you business.
Our add on for Outlook lets you set a default email account for
each person you communicate with so that you always use
the correct email account.
If SendGuard does not recognize the email address of the
person you are writing to, it will let you assign a default
email account to it.
The next time you try and send an email to that person using
the wrong account, SendGuard will automatically warn you and let
you send using the correct account at the click of a button.
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