Time-Saving Addins for Microsoft Outlook
Make Outlook More Powerful & Easier to Use
 

OPTIMIZE YOUR USE OF EMAIL SIGNATURES WITH THIS OUTLOOK ADD-ON


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"Signature-Switch"
is an Outlook add-on that improves Outlook's use of HTML-based signatures in four ways.
 

  • Differentiates Between Internal & External Email Messages: Automatically apply your fully branded HTML signature to emails leaving your company while applying a concise one or two line signature to internal emails.

    When configuring Signature-Switch you will be prompted to enter one or more "internal" domains. In most cases this will simply be the single domain name that you use for your company's email addresses.



    When messages are sent, Signature-Switch will compare the list of recipients to your internal domain. If all of the recipients are internal (this includes CC and BCC recipients) then the internal signature will be applied. If any of the recipients are external, then the external signature will be applied.
     
  • Automates Plain Text to HTML Conversion on Replies: Without our Signature-Switch add-on, Outlook cannot automatically insert a branded HTML signature into replies to plain-text messages. Signature-Switch automatically converts plain-text messages to HTML when replying, eliminating this annoying problem altogether

    Because Outlook does not have a setting allowing you to always reply in an HTML format, the insertion of HTML signatures when replying to plain-text email is cumbersome (the message format must be manually changed to HTML and then the HTML signature must be manually inserted).

    Signature-Switch overcomes this annoying problem by automatically converting plain-text messages to HTML when replying.



    The font settings dictate how the text of the plain-text message is displayed after the conversion to HTML has been accomplished. Typically these font setting should be set to match whatever font you use as your default font for composing messages in Outlook.
     
  • Enables "Embedded" Images to get around Image Blocking: Image-blocking on the receiving end of an email message means that your branding is not immediately displayed. Rather the recipient needs to "right click to download graphics" or take some similar action. Signature-Switch enables you to effectively "embed" your signature graphics in outgoing emails, bypassing image-blocking in most cases

    By "embedding" your signature graphics in your email messages "image-blocking" can be overcome in most cases.

    Embedding images is an option within the Signature-Switch add-on module.

     
     
  • Eliminates Graphic Pixelation Caused by Microsoft Word: Signature-Switch overcomes the problem of the "pixelated" images that Microsoft Word creates

    Images are often embedded (either purposely or inadvertently) through the use of Microsoft Word. This happens either when using Word to create the signature HTML or when using Word to compose the email message itself. Microsoft Word converts embedded images into compressed .JPG files, adding a great deal of "pixelation" to the images. As a result, what may have begun as high-quality signature graphic is displayed poorly when received. In many cases the message sender (you) may not even be aware of this because you will be seeing the original, high-quality, version of the graphic when composing your email messages. The following two illustrations are close-ups of the same signature graphic, shown without and then with, the use of Signature-Switch.

       

    Signature-Switch is inexpensive and takes just minutes to set up. Once configured, your use of email signatures from within Outlook will be fully optimized. This is a must-have for Outlook users routinely using HTML email signatures to brand email.

    Note: Signature-Switch will be fully effective with email signatures created by you or by another vendor.
     
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