"Signature-Switch" is an Outlook add-on that improves
Outlook's use of HTML-based signatures in four ways.
Differentiates Between Internal & External Email
Messages: Automatically apply your fully branded HTML
signature to emails leaving your company while applying a
concise one or two line signature to internal emails.
When configuring Signature-Switch you will be prompted to enter
one or more "internal" domains. In most cases this will simply
be the single domain name that you use for your company's email
When messages are sent, Signature-Switch will compare the list
of recipients to your internal domain. If all of the recipients
are internal (this includes CC and BCC recipients) then the
internal signature will be applied. If any of the recipients are
external, then the external signature will be applied.
Automates Plain Text to HTML Conversion on Replies:
Without our Signature-Switch add-on, Outlook cannot
automatically insert a branded HTML signature into replies to
plain-text messages. Signature-Switch automatically converts
plain-text messages to HTML when replying, eliminating this
annoying problem altogether
Because Outlook does not have a setting allowing you to always
reply in an HTML format, the insertion of HTML signatures when
replying to plain-text email is cumbersome (the message format
must be manually changed to HTML and then the HTML signature
must be manually inserted).
Signature-Switch overcomes this annoying problem by
automatically converting plain-text messages to HTML when
The font settings dictate how the text of the plain-text message
is displayed after the conversion to HTML has been accomplished.
Typically these font setting should be set to match whatever
font you use as your default font for composing messages in
Enables "Embedded" Images to get around Image Blocking:
Image-blocking on the receiving end of an email message means
that your branding is not immediately displayed. Rather the
recipient needs to "right click to download graphics" or take
some similar action. Signature-Switch enables you to effectively
"embed" your signature graphics in outgoing emails, bypassing
image-blocking in most cases
By "embedding" your signature graphics in your email messages
"image-blocking" can be overcome in most cases.
Embedding images is an option within the Signature-Switch add-on
Eliminates Graphic Pixelation Caused by Microsoft Word:
Signature-Switch overcomes the problem of the "pixelated"
images that Microsoft Word creates
Images are often embedded (either purposely or inadvertently)
through the use of Microsoft Word. This happens either when
using Word to create the signature HTML or when using Word to
compose the email message itself. Microsoft Word converts
embedded images into compressed .JPG files, adding a great deal
of "pixelation" to the images. As a result, what may have begun
as high-quality signature graphic is displayed poorly when
received. In many cases the message sender (you) may not even be
aware of this because you will be seeing the original,
high-quality, version of the graphic when composing your email
messages. The following two illustrations are close-ups of the
same signature graphic, shown without and then with, the use of
Signature-Switch is inexpensive and takes just minutes to set
up. Once configured, your use of email signatures from within
Outlook will be fully optimized. This is a must-have for
Outlook users routinely using HTML email signatures to brand
Note: Signature-Switch will be fully effective with email
signatures created by you or by another vendor.