Easily Reduce Email Risks with SendGuard

The Secure Outlook Add-on That Helps Organizations Prevent Costly Email Mistakes

Email mistakes happen every day, and one misdirected message can expose sensitive data, trigger compliance issues, and damage trust. SendGuard helps reduce risk by catching errors before emails are sent, keeping communication accurate and secure.

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The Real Cost of Email Mistakes

Even one misdirected email can create immediate risk.

27%

Protection incidents involve misdirected emails

47%

Misdirected emails are discovered by recipients, not security tools

60%

Data breaches involve a human element, such as error or misuse

17%

Employees admit to accidentally emailing the wrong external recipient

1 click

Is all it takes for a misdirected email to trigger legal, financial, and reputational damage

Why Managing Email Risks Is Getting Harder

Email risk management used to be about a smaller number of users and simpler workflows. That world is gone. Today, organizations face:

A constant flow of sensitive data moving through email
Faster work cycles that leave little room for second checks
Distributed and hybrid teams with reduced day-to-day oversight
Growing regulatory expectations around accountability and control

Human error remains the most common driver of email data-breach risk. Even well-trained employees make mistakes under pressure. You cannot review every email your employees send. SendGuard can. It acts as a safeguard at every desk, helping organizations reduce risk without slowing people down, while strengthening everyday email security and data protection practices.

How SendGuard Reduces Email Risk in Outlook

SendGuard is an always-on outbound email risk management platform built directly into Outlook. Learn how it can help your organization mitigate human error and email-related risks.

Set Up Custom Email Risk Checks

  • Scan outgoing emails and attachments for keywords, patterns, file types, or external domains
  • Enforce email risk policies before messages are sent
  • Apply warnings, confirmations, or blocks based on your risk tolerance

Prompt Users Before They Send

  • Displays a confirmation prompt before sending emails to help prevent misdirected messages and attachments
  • Encourages users to review recipients, content, and attachments for errors or unintended disclosures
  • Can flag sensitive data or inappropriate content using configurable rules
  • Records all confirmation actions in Windows Log or text files to support accountability and compliance

Prevent Costly Reply All Mistakes

  • Requires user confirmation before sending Reply All emails, reducing accidental data loss and exposure
  • Helps prevent confidential information from being sent to unintended recipients
  • Reduces server strain and mailbox overload caused by large Reply All chains
  • Logs user actions to Windows Log or text files to support audit and legal review

Give Users Time to Undo Mistakes

  • Delays outbound emails for a configurable period, giving users time to cancel or edit messages before delivery
  • Can be applied to all emails, specific domains, or messages sent outside the organization
  • Helps prevent accidental disclosure of confidential information caused by rushed sends
  • Allows urgent emails to be sent immediately when required

Keep a Clear Audit Trail

  • Logs confirmation actions and email events
  • Provides evidence for audits, investigations, and reporting
  • Helps organizations demonstrate control over outbound email risk

Email Risk Protection for Every Industry

SendGuard helps organizations reduce outbound email risk across different environments. Our email risk management platform features controls that adapt by industry while remaining simple for everyday users.

Healthcare

  • Used by hospitals, clinics, and medical research organizations
  • Helps bolster email security for messages containing protected health information (PHI)
  • Prompts, rules, and logs help limit PHI exposure before emails are sent

Financial Services

  • Used by banks and investment firms handling sensitive financial data
  • Helps prevent accidental leaks of statements, records, and client information
  • Safeguards catch misdirected emails and sensitive attachments before delivery

Professional Services

  • Used by accountants, consultants, lawyers, and advisory firms
  • Reduces the risk of confidential client data being sent to the wrong recipient
  • Helps protect client trust and minimize reputational and legal exposure

Government & Public Sector

  • Agencies managing sensitive citizen and public sector data
  • Helps prevent misdirected public records and internal communications
  • Provides oversight and auditability to support accountability and transparency

Stay Informed with the Low-down on Email Risk and Data Protection

Email risk is constantly evolving. Our resources and insights explore real-world challenges and practical safeguards.

Cardiff Council Email Mistake

A bulk email accidentally exposed parents’ contact details when the BCC field wasn’t used. This blog shows how simple safeguards can prevent similar privacy breaches.

Learn more

The Most Expensive Email in History

One mis-sent spreadsheet containing thousands of applicant records led to significant costs and risk exposure, underscoring that Outlook alone isn’t sufficient without outbound protections.

Learn more

Cornwall Council Data Breach

A government email error exposed sensitive data, showing how built-in prompts, attachment checks, and other safeguards can stop human error before it harms public trust.

Learn more

Email Error Exposes Student Data

An email error in the education sector exposed student records, underlining the real consequences of misdirected data and the importance of verifying recipients and content before sending.

Learn more
View All Articles

Frequently Asked Questions

If you can't find the answer to your question below, you may find more information in our expanded product FAQs or in our Documentation and Knowledge Base section.

Email risk management focuses on preventing data loss, breaches, and compliance issues caused by outbound email mistakes, particularly those driven by human error.

Outlook provides baseline security controls, but many organizations require additional safeguards to manage real-world email security risk effectively.

SendGuard adds prompts, configurable rules, delays, and logging inside Outlook to help users prevent confidential information from being sent to the wrong email addresses.

SendGuard supports HIPAA compliance by helping prevent accidental PHI disclosure and providing audit logs that support compliance efforts.

SendGuard aligns with recognized security and governance practices. Compliance documentation is available on request.

No. SendGuard does not route or store emails on external servers. Emails remain within your existing environment.

Yes. By reducing misdirected emails and improving auditability, SendGuard supports GDPR, CCPA, and similar data protection requirements.

Yes. Rules, prompts, and delays can be tailored by industry, department, or risk tolerance.

SendGuard helps reduce accidental insider-driven incidents by prompting users to review content and recipients before sending.

Yes. SendGuard is designed for organizations and enterprises that require centralized controls, visibility, and auditability.

No. SendGuard focuses on preventing outbound mistakes. It complements existing cybersecurity and email security tools.

Reduce Email Risk Without Adding Complexity

With simple deployment and configurable safeguards, SendGuard helps organizations prevent outbound email mistakes before they become costly risks. Start protecting your business today.

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