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Filing Outgoing Emails


Filing outgoing emails is as easy as filing your incoming emails. When you have finished writing your email, Click 'Send&File' button on the QuickFile ribbon:
Screenshot of Send&File

The following Send&File screen will be shown:
Send and File Screen

QuickFile displays suggestions where you might file your emails. If the folder is not in the suggestions, you can search for the folder by typing in part of the folder name in the search box or select the folder from the list. The following table describes the actions/options available on the above screen:

Options Description
Right-click folder list options You can perform the following actions on the selected folder:
 - Add the folder to QuickFile Favorites list
 - Remove the folder from the QuickFile Favorites list (Note: the folder will not be deleted from your Outlook)
 - Go to the selected folder
 - Open the selected folder in a new window
 - Rename the selected folder
 - Move the selected folder
 - Create a new folder under the selected folder
File: Original email or Copy of email File to move the sent email or to file a copy of the sent email
File original mail with sent mail If you were responding to an email (i.e. you did a Reply/Reply-All/Forward), also file the original email on which you just responded to, together with the sent email.
Refresh Re-load the folders list in QuickFile again (if you do not find your folder in the list)
New Folder Create a new folder under the selected folder. Once created, the folder will be automatically searched and displayed
Send Only The email will not be filed when sending. However, if any settings under 'Advanced Options' is set then it will be applied.
Send&Delete The email will be deleted after sending. If any settings under 'Advanced Options' is set then it will be applied.
Send&File Send and file the email along with any settings applied under 'Advanced Options'.
Close Exit QuickFile screen without doing anything

For advanced users, you can click on the 'Show Follow-Ups>>' link to view more options.

* eeminders (Follow Up): If you want to work on or follow up on this sent email( email that you are currently sending) at a later time, setup an eeminder on it. The sent email will appear on top of your Inbox at the specified time. Under Advanced Options' on the Send&File screen, click on the 'eeminders (Follow Up)' tab:
eeminders in Send&File Screen

Options Description
Date & Time Date and time when the email will appear in your Inbox
Follow-up Notes A short note that you may add to your eeminder. This note will appear at the top of your email.
Also Display Outlook Reminder An Outlook reminder will be display when the email returns back to your Inbox

* Create Appointments/Task:

You can do Send&Appointment and Send&Task while sending your email. Under Advanced Options' on the Send&File screen, click on the 'Create Appointment/Task' tab:
Appointment and Task in Send&File Screen

Options Description
Create Appointment
Subject Subject of Appointment
Start Date & Time Start date and time of the Appointment
End Date & Time End date and time of the Appointment
Importance Importance of the Appointment
Reminder Set up a reminder for the Appointment
Create Task
Subject Subject of the Task
Category Assign a category to the Task
Start Date Start date of the Task
End Date End date of the Task
Priority Priority of the Task
Reminder Setup a reminder for the Task


* This feature is available in QuickFile PRO and Ultimate version only.

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