Can SendGuard be centrally deployed and managed?

Yes. We can provide you with the files and/or instructions to deploy SendGuard to all your users. For Desktop: We can provide a Customized MSI (with your pre-set settings) for initial deployment. For M365 (OWA): We will provide you with a manifest file that can be deployed from the Exchange section of the Office 365 Administrative Center.

How is SendGuard licensed?

SendGuard is currently licensed based on the number of users. The same user using SendGuard on multiple computers counts as a single user. Our licenses are subscription-based and include all updates and support during the subscription period.

Does SendGuard need to be installed on the desktop or the server?

We have various options for installing SendGuard where you can choose if it goes on the Desktop or the server. We will discuss the best option for you based on your requirements.

Can the Settings Screen be hidden from the user?

Yes. The settings screen can either be locked or completely hidden from users.

Is it possible to stop users from disabling SendGuard?

Yes. SendGuard can be setup by administrators so that it cannot be disabled or uninstalled. Please contact us if you need a copy of the Administrator Guide which has full instructions for this.

How do I transfer my license from one computer to another?

To transfer a license from one computer to another, you need to deactivate it on the first computer before it can be activated on the second. You can deactivate from the 'About SendGuard for Outlook' screen in Outlook.

SendGuard for Outlook

Your all-in-one governance, risk, and compliance solution for outbound emails with advanced security features

Protect your company with SendGuard—the advanced Outlook email management software that detects potential risks and warns users before sending messages.

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SendGuard for Office 365, OWA, Outlook for Mac, New Outlook, Outlook 2021, 2019 & 2016

SendGuard for Outlook NOW AVAILABLE on iOS and Android!

Used by companies of all sizes including the Fortune 500

Our clients include Multi-National Law Firms

Thousands of Users in 50+ Countries

Microsoft 365 Certified Software from a Microsoft Partner

Our Security Tools for Outlook Email Management Can Help You:

Prevent sending incorrect messages with SendConfirm: Require users to approve a confirmation prompt before sending emails, preventing the spread of confidential data to the wrong people.
Delay and cancel sent messages with DelayGuard: Set up SendGuard to automatically delay emails for a set number of minutes, giving users time to edit or cancel messages after they’re sent out.
Avoid Reply All mishaps with ReplyGuard: Prevent company errors and reduce server strain by requiring user confirmation for Reply Alls to emails— or disabling them entirely.

What is SendGuard for Outlook?

SendGuard is your all-in-one Microsoft Outlook add-in that addresses the security challenges involved in email correspondence, particularly with external companies.

With numerous advanced security features, SendGuard helps users catch critical errors and avoid sending confidential data to the wrong people. Delay emails, show a confirmation prompt before sending, get a warning when using Reply All, and more. SendGuard is your safeguard for Outlook protection.

Getting Started with Our Outlook Email Management Tool

Using SendGuard is simple. Once you've installed the add-in, it will automatically be activated. Just send an email, and a confirmation prompt will appear. To edit the settings, click the Standss Outlook Addins tab to find the settings button. Here, you can configure when the SendGuard prompts will show up, how long you want to delay emails, and more. Watch our video to learn how to configure your SendGuard Outlook security settings.

Protect your company from the risk of Confidential information being emailed to the wrong people

Protect your company from the risk of Confidential information being emailed to the wrong people

Review Recipients

Review Attachments

Encrypt the email (optional)

Send and log details (optional)

External domains are color-coded for easy identification

View/open attachment

Send instantly instead of delaying

Brand with your logo, customized wording, and links to email policies

Advanced Security Features for Outlook

Confirm Recipients

Get users to review and confirm recipients before emails are sent out.

Review Attachments

Get users to review and confirm attachments before emails are sent out.

Confirm Reply All

Get users to review and confirm recipients when Reply-All is clicked.

Apply Your Own Rules (& Actions) to Sent Emails

Use the Send Rules engine to define your own Checks and Actions on outgoing emails.

Encrypt Outgoing Emails

Mark emails for encryption (by encryption software of your choice)

Data Loss Prevention (Email and Attachments)

Detects and warns for sensitive or inappropriate content (credit card numbers, etc.)

Single User/Small Organizations

Use the SendRules engine to define your own Checks and Actions on outgoing emails.

Enterprise Deployment

Customized MSI files to install and deploy settings with your preferred deployment tool.

Centrally Managed Settings

ADMX/ADML templates to manage settings. Settings can also be locked to prevent changes.

Corporate Branding and Link to Policies

Stress security by displaying your logo and linking to email/security policies.

Logging

Reduce organizational liability by logging details of sent emails

Unsend Emails even after clicking Send

Delay (non-urgent) emails for a minute to allow "recall" of sent emails

Now works with New Outlook and Outlook Web Access (Office 365)

SendGuard now works on New Outlook, Outlook Desktop and Outlook Web Access (OWA) for Microsoft 365 users. The New Outlook and OWA versions have the most important features of the desktop version and can be centrally deployed and managed by your Microsoft Office 365 Administrator.

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SendGuard for Outlook NOW AVAILABLE on iOS and Android!

Trusted Software from a Microsoft Partner

The Microsoft 365 Certification logo represents that this app has achieved Microsoft 365 Certification. In addition to app security, this program reviews the practices and procedures the app publisher employs. While customer data is under control of the app publisher, you can rest assured that Microsoft has validated that the app will handle it in a safe and secure manner.

Centralized Deployment, Configuration and Management

IT admins can effortlessly manage users and settings without the need for re-installations or redeployments. Roll out new settings, change users or update plans. Everything is handled seamlessly via the Standss SendGuard License Management system.

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Compare Versions

Choose the appropriate version of Send Confirm or Send Guard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)

SendGuard Lite
(SendConfirm)

Simple Prompt to confirm recipients and attachments.

Set filters to control when prompt is displayed (all emails, external emails, multiple external domains.)

Customizable message on prompt

Lock or hide settings from users

Custom Branding (Logo) and Corporate Policy Link

SendGuard Pro
(with Lite DLP)

All features in Lite plus:

Interactive prompt to confirm recipients and attachments

Reply Guard: Prompt when Reply All clicked

Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns

Send Rules: Run complex rules to prompt or block outgoing emails

Account Guard: Ensure emails are being sent from correct email account

Delay Guard: Delay emails in Outbox so that you can Undo sends

Subject Guard: Clean subject lines of spam markings, etc.

Basic DLP: Use Send Rules to scan email subject & body for words or patterns (credit card numbers, personal health information. )

Custom Scripts for Special Checks: Based on your security needs we can create custom scripts for your company to perform special checks on outgoing emails.

Log Result to Windows Log or Text File

Analyze logs using Power BI or Splunk for auditing and risk assessment

Confirm Encryption before sending email.

Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.

SendGuard Premium
(with Full DLP)

Includes everything included in SendGuard Pro plus:

Send Rules: Rules can be based on contents of attachments. (Click here for more information)

Advanced DLP Scanning: All the features of Basic DLP plus ability to scan inside attachments. Also includes a Central DLP screen to scan for multiple patterns and report on one prompt.
(Click here for more information)

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Frequently Asked Questions about SendGuard for Outlook

If you can't find the answer to your question below, you may find more information in our expanded product FAQs or in our Documentation and Knowledge Base section.

SendGuard is an Outlook add-in that protects users against the risk of sending confidential information or errors to the wrong addresses. It can delay messages, show a confirmation prompt, highlight external addresses, and more. Learn more about the features in our user guide.

SendGuard is available on all versions of Outlook, including New Outlook, OWA, Outlook for Mac, Classic Outlook and now Outlook mobile (iOS and Android)!

Outlook is a secure email service. For additional security, you can encrypt emails. This ensures that your message can only be viewed within Microsoft 365 rather than other email providers that might not be as secure.

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Choose Your SendGuard Add-in

SendGuard COM Add-in

SendGuard 365 Add-in

SendGuard for Outlook