ReplyGuard for Outlook

Protect your company from the risk of Inappropriate Replies and Reply-Alls

ReplyGuard for Outlook 2016, 2019, 2021 & Office 365


What are the Costs and Risks Of Inappropriate Replies and Reply-alls?

Incorrect use of the Reply-All button can result in embarrassment, waste productive time, waste of your organizations bandwidth and storage space, disclosure of confidential information and potential liability.


Protect Your Company

Avoid accidental disclosure of sensitive information to the wrong people by ensuring that users know exactly who they are sending the email to..

View and Confirm Recipients any time you click Reply or Reply-to-All on an email with multiple recipients

Users get to see exactly who the email is being sent to… plus they can change recipients without having to go back to the email. External domains highlighted in Red as extra warning.


Log user actions to Windows Log or Text Files

Maintain proof (if required) that a warning was displayed to the user and that, if a mistake was made, it was a user error and not organizational negligence.

Trugger Encryption on Send Cnnfirm Screen

Additional warning if you Reply-All on an email on which you were BCCed

The original sender of the email didn't want the others to know that you're getting a copy too!

Control when the prompt is displayed

Stop prompt fatigue by controlling if warnings are displayed for external emails only, internal emails or some other criteria.

Display company branding and policies

Customise the prompt with the company logo, customized message and links to company policies

Trugger Encryption on Send Cnnfirm Screen

Special features for Enterprise Deployment

  • Deploy with preset settings using a Customized MSI
  • Hide Settings screen from users
  • Deploy using GPO, SCCM, msiexec or other installation/packing tool
  • Update settings centrally using GPO using supplied ADMX/ADML files
  • Simplified deployment using MSI and reg file for smaller networks
  • Administrator Guide available on request
  • outlook

    Trusted Software from a Microsoft Partner

    Standss has been providing Outlook based solutions to businesses since 2002. Our developers and support team have experience with both Outlook and NetDocuments and are ready to serve you today.

    Compare Versions

    Choose the appropriate version of Send Confirm or Send Guard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)

    SendGuard Standard (SendConfirm)

    SendGuard Pro (with Lite DLP)

    SendGuard Premium (with Full DLP)

    Contact Us for a Demo and/or Pricing

    Prompt to confirm before emails sent out
    Prompt to confirm when recipients from multiple domains
    Prompt when email has attachments

    Support Linked Files (OneDrive, etc): Able to show Linked files attached to emails on SendConfirm prompt.


    Confirm Encryption before sending email.

    Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.
    Set filters to control when prompt is displayed (internal emails, external emails etc)
    Customisable message on prompt
    Lock or hide settings from users
    Custom Branding (Logo) and Corporate Policy Link
    Log Result to Windows Log or Text File

    Analyze logs using Power Bi or Splunk for auditing and risk assessment

    Reply Guard: Prompt when Reply All clicked
    Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns
    Send Rules: Run complex rules to prompt or block out-going emails
    Account Guard: Ensure emails is being sent from correct email account
    Delay Guard: Delay emails in Outbox so that you can Undo sends
    Subject Guard: Clean subject lines of spam markings etc.
    Basic DLP: Use Send Rules to scan email subject & body for words or patterns (credit card numbers, personal health information. )

    Custom Scripts for Special Checks: Based on your security needs we can create custom scripts for your company to perform special checks on outgoing emails.


    Send Rules: Rules can be based on contents of attachments. (Click here for more information)


    Advanced DLP Scanning: All the features of Basic DLP plus ability to scan inside attachments. Also includes a Central DLP screen to scan for multiple patterns and report on one prompt.

    (Click here for more information)


    Buying for your team?

    Volume discounts available, contact our sales team for a quote now

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