Send Confirm for Outlook

Protect your company from the risk of confidential information being sent to the wrong people

SendConfirm for Outlook 2016, 2019, 2021, Office 365, Outlook OWA, Mac & New Outlook

New: Now works with Outlook OWA too (More Information)

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Outlook makes it too Easy to Send Emails to the Wrong Person


Misdirected emails (sending emails to the wrong recipient) and mis-attached files continue to be a leading cause of compliance violations and accidental data loss for organizations according to Ponemon research : in 2022 alone, 65% of all data loss incidents occurred via email, and nearly two-thirds of organizations experienced data loss or exfiltration due to an employee mistake on email.




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Protect Your Company

  • Avoid accidental disclosure of sensitive information to the wrong people

  • Protect your team from wrongly typed email addresses

  • Protect your team from Outlook’s auto-correct

  • Decrease your organization’s risk of liability


Confirm Recipients and Attachments before emails are sent out

Sendguard prompt Screenshot

Send Confirm integrates inside Outlook and automatically prompts for confirmation before emails are sent out.

The external domains are color-coded as the greatest damage can be caused if confidential information is sent to the wrong organization.

Ability to remove recipients and attachments directly from prompt.

Control when the prompt is displayed

  • External emails
  • Internal emails
  • Attachments and more
  • Log user actions to Windows Log or Text Files

    Maintain proof (if required) that a warning was displayed to the user and that, if a mistake was made, it was a user error and not organizational negligence.

    Display company branding and policies

    Customise the prompt with the company logo,
    customized message and links to company policies



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    Trigger Encryption (Optional)

    Force users to make a conscious decision to encrypt (or not) emails as they are sent out. Works with your chosen server based encryption software.


    Trugger Encryption on Send Cnnfirm Screen

    Attachment & DLP Scanning

    Force users to make a conscious decision to encrypt (or not) emails as they are sent out. Works with your chosen server based encryption software. Read More.


    Trugger Encryption on Send Cnnfirm Screen

    Special features for Enterprise Deployment

  • Deploy with preset settings using a Customized MSI
  • Hide Settings screen from users
  • Deploy using GPO, SCCM, msiexec or other installation/packing tool
  • Update settings centrally using GPO using supplied ADMX/ADML files
  • Simplified deployment using MSI and reg file for smaller networks
  • Administrator Guide available on request
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    Now works with Outlook Web Access (Office 365) too

    SendConfirm now works on both Outlook Desktop and Outlook Web Access (OWA) for Office 365 users. The OWA version has the most important features of the desktop version and can be centrally deployed and managed by your Office 365 Administrator.

    Visit our SendGuard for Outlook OWA (M365) page or contact our support team support@standss.com for more information.

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    Trusted Software from a Microsoft Partner

    Standss has been providing Outlook based solutions to businesses since 2002. Our developers and support team have experience with both Outlook and NetDocuments and are ready to serve you today.

    Compare Versions

    Choose the appropriate version of Send Confirm or Send Guard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)

    SendGuard Standard (SendConfirm)

    SendGuard Pro (with Lite DLP)

    SendGuard Premium (with Full DLP)

    Contact Us for a Demo and/or Pricing

    Prompt to confirm before emails sent out
    Prompt to confirm when recipients from multiple domains
    Prompt when email has attachments
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    Support Linked Files (OneDrive, etc): Able to show Linked files attached to emails on SendConfirm prompt.

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    Confirm Encryption before sending email.

    Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.
    Set filters to control when prompt is displayed (internal emails, external emails etc)
    Customisable message on prompt
    Lock or hide settings from users
    Custom Branding (Logo) and Corporate Policy Link
    Log Result to Windows Log or Text File
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    Analyze logs using Power Bi or Splunk for auditing and risk assessment

    Reply Guard: Prompt when Reply All clicked
    Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns
    Send Rules: Run complex rules to prompt or block out-going emails
    Account Guard: Ensure emails is being sent from correct email account
    Delay Guard: Delay emails in Outbox so that you can Undo sends
    Subject Guard: Clean subject lines of spam markings etc.
    Basic DLP: Use Send Rules to scan email subject & body for words or patterns (credit card numbers, personal health information. )
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    Custom Scripts for Special Checks: Based on your security needs we can create custom scripts for your company to perform special checks on outgoing emails.

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    Send Rules: Rules can be based on contents of attachments. (Click here for more information)

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    Advanced DLP Scanning: All the features of Basic DLP plus ability to scan inside attachments. Also includes a Central DLP screen to scan for multiple patterns and report on one prompt.

    (Click here for more information)

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    Volume discounts available, contact our sales team for a quote now

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