A 2008 AOL survey revealed that 32 percent of respondents had accidentally sent an email to the wrong person. In a more recent survey 78% percent of respondents said that they had accidentally sent emails to the wrong people at some time.
Send Confirm integrates inside Outlook and automatically prompts for confirmation before emails are sent out.
The external domains are color-coded as the greatest damage can be caused if confidential information is sent to the wrong organization.
Ability to remove recipients and attachments directly from prompt.
Maintain proof (if required) that a warning was displayed to the user and that, if a mistake was made, it was a user error and not organizational negligence.
Customise the prompt with the company logo,
customized message and links to company policies
Force users to make a conscious decision to encrypt (or not) emails as they are sent out. Works with your chosen server based encryption software.
Standss has been providing Outlook based solutions to businesses since 2002. Our developers and support team have experience with both Outlook and NetDocuments and are ready to serve you today.
Choose the appropriate version of Send Confirm or Send Guard based on your security and corporate requirements (The trial version has all features but individual features can be turned on and off as required)
SendGuard with DLP
|Prompt to confirm before emails sent out|
|Prompt to confirm when recipients from multiple domains|
|Set filters to control when prompt is displayed (internal emails, external emails etc)|
|Customisable message on prompt|
|Lock or hide settings from users|
|Prompt when email has attachments|
|NEW Confirm Encryption before sending email.|
|Custom Branding (Logo) and Corporate Policy Link|
|Log Result to Windows Log or Text File|
|Reply Guard: Prompt when Reply All clicked|
|Prompt for Credit Card Numbers, Social Security Numbers and any definable other text patterns|
|Send Rules: Run complex rules to prompt or block out-going emails|
|Attachment Guard: Insert attachment names to emails, rename attachments before sending etc.|
|Account Guard: Ensure emails is being sent from correct email account|
|Delay Guard: Delay emails in Outbox so that you can Undo sends|
|Subject Guard: Clean subject lines of spam markings etc.|
|Basic DLP: Use Send Rules to scan email subject and body for words or patterns (credit card numbers, personal health information.|
|NEW Send Rules: Rules can be based on contents of attachments. (Click here for more information)|
|NEW Advanced DLP Scanning: All the features of Basic DLP plus ability to scan inside attachments. Also includes a Central DLP screen to scan for multiple patterns and report on one prompt. (Click here for more information)|
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