Single User/General Installation
Small Networks Installation with Customized Settings
Enterprise Deployment and Administration
How does SendConfirm work?
Setup when you want to see SendConfirm Prompt
Choosing between type of Prompts (Productivity vs Security)
How does Reply Guard work?
Setup when you want to see Reply Guard Prompt
Disable Reply-All and Forward on Sent Emails
Include Attachments in Reply/Reply All & Include Original Recipients in Forward
Contents
The SendRule component of SendGuard allows you to specify your own rules that will be run on outgoing
emails. You can specify your own checks and actions to perform on the emails.
Examples:
- Prompt for confirmation if email contains sensitive information such as credit card number.
- Prompt to BCC emails to CRM system.
- Do not send email if it contains domains that should not be contacted together.
The steps to create your Rules:
- Open Outlook.
- Click on the Standss Outlook Addins tab on the ribbon.
- Click on SendGuard and then click Settings to open the Settings screen.
- Go to Send Rules Tab and click on Add/Import button to add a new rule.
- Select Create new empty rule and Click OK
- The IF tab is used to define the checks to be performed on the email.
- The THEN tab is used to define actions to take if the conditions on the IF tab are met.
- Click OK to Save Rule.
AND/OR
Logic gates are the basic building blocks of any digital system. In the same manner Send Rules also uses
logic gates to ensure it works to suit your needs.
There are many operators in logic gates but only two of these operators are used in Send Rules.
- AND
- OR
In any digital circuit a truth table is always drawn. A truth table shows all of the possible inputs and outputs for a logic circuit. The example below is for a AND gate.
| IN | OUT | RESULT |
|---|---|---|
| False | False | False |
| False | True | False |
| True | False | False |
| True | True | True |
In an AND logic only if the in and out are both True, then and only then the result will be True else will
always be False.
The example below is for a OR gate
| IN | OUT | RESULT |
|---|---|---|
| False | False | False |
| False | True | True |
| True | False | True |
| True | True | True |
In an OR logic only if the in and out are both False, then and only then the result will be False else
will always be True.
Logic Gates in Send Rules
If a rule on the setting screen has multiple options ticked in the IF conditions tab then all of them must
be true before the THEN action tab performs the necessary task.
Send Rules in general uses the AND logic for a rule.
Example:
If I have 2 rules in my Send Rules tab in SendGuard settings screen.
The first rule has 2 options ticked as shown above
I have a prompt to display when the IF condition is true.
This will only prompt if all IF conditions are met.
Using OR logic in Send Rules
If you want to use the OR logic you can use it but this requires some bit of coding from the users
end.
We have an advanced system in Send Rules which is called Custom
Scripts.
This will help you to create rules using the OR logic.
Display Trigger
It would be nice if you could see everything that caused the rule to prompt in one whole list using only
one tag.
Well this is possible now.
Write the Message Body for your Rule and where you think is right you place this tag
%trigger_table_full%
When the rule prompts it will exactly tell you all the things that has caused this rule to
prompt.
Custom Script
The Send Rules Custom Script is an advanced version of Send Rules that gives users the ability to code
their own rule using either the AND/OR logic or using both together.
You can use Custom Scripts to perform additional checks on emails before they are sent out. Custom Script
programming in Send Rules is based on basic Outlook VBA.
We have designed special API’s to enable users to make more complex and unique rules for your
organization.
If you are interested in using Send Rules Custom Script for your organisation, then please email us at
support@standss.com
We will help you create rules to suit your organisations needs.
30 Days Money Back Guarantee
We are so confident about our software, that we offer a 30-day money-back guarantee! This way, you can try SendGuard without risking a cent of your money. If you aren’t satisfied for any reason, or it doesn’t live up to your expectations, you won’t be out one red cent. Just e-mail us and we’ll refund your entire payment. Right up to the final day of your 30-day guarantee. No Questions Asked!
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